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A Shared Facilities Agreement sets out the rules and responsibilities when multiple parties share common areas or equipment in a property. In Danish commercial settings, these agreements typically cover shared reception areas, parking facilities, or technical installations in multi-tenant buildings.

Under Danish property law, these agreements establish cost-sharing formulas, maintenance schedules, and dispute resolution procedures. They're particularly important in Danish business parks and office complexes, where they help prevent conflicts and ensure fair use of shared resources. The agreement must align with local municipal regulations and the Danish Building Act (Byggeloven) when covering structural elements or safety features.

Consider putting a Shared Facilities Agreement in place when multiple businesses or tenants share common spaces in Danish commercial properties. This is especially crucial before moving into shared office complexes, business parks, or mixed-use buildings where you'll share elevators, parking areas, or reception spaces with others.

The timing matters most when negotiating new leases or planning renovations that affect shared areas. Danish property management companies often require these agreements before allowing significant modifications to common spaces. Getting it done early helps avoid disputes about maintenance costs, usage rights, and liability issues that commonly arise between co-tenants under Danish property law.

• Simple Common Area Agreements: Cover basic shared spaces like lobbies and parking in smaller Danish commercial buildings, focusing on day-to-day maintenance and cost sharing
• Complex Multi-Tenant Agreements: Used in large office complexes with extensive shared facilities, including technical installations and security systems
• Mixed-Use Property Agreements: Tailored for buildings combining retail, office, and residential spaces, addressing different usage patterns and needs
• Service-Integration Agreements: Include shared business services like reception staff and IT infrastructure, common in Danish business centers
• Specialized Facility Agreements: Cover unique shared resources like conference rooms, cafeterias, or laboratory spaces in research parks

• Property Owners: Create and enforce Shared Facilities Agreements to maintain property value and ensure fair cost distribution among tenants
• Commercial Tenants: Sign and comply with the agreement's terms for using shared spaces and contributing to maintenance costs
• Property Managers: Implement and oversee daily operations, scheduling, and maintenance outlined in the agreement
• Legal Advisors: Draft and review agreements to ensure compliance with Danish property law and municipal regulations
• Facility Management Companies: Execute maintenance tasks and provide services according to the agreement's specifications

• Property Details: Map out all shared areas, equipment, and facilities that need to be covered in the agreement
• Usage Patterns: Document how different tenants will use shared spaces and during which hours
• Cost Allocation: Calculate fair distribution formulas based on space occupied, usage levels, or other relevant factors
• Maintenance Schedule: Plan regular upkeep tasks and define responsibilities for each shared facility
• Contact Information: Gather details for all parties, including emergency contacts and facility management teams
• Local Regulations: Review Danish municipal building codes and property laws affecting shared spaces

• Facility Identification: Detailed description of all shared areas, equipment, and infrastructure covered by the agreement
• Cost Allocation: Clear formulas for sharing operational expenses and maintenance costs among parties
• Usage Rights: Specific terms outlining access times, permitted uses, and capacity limits for shared spaces
• Maintenance Obligations: Schedule of routine maintenance and responsibility assignment for repairs
• Dispute Resolution: Danish mediation and arbitration procedures aligned with local property law
• Termination Conditions: Clear exit procedures and notice requirements for all parties
• Insurance Requirements: Mandatory coverage levels and liability distribution among users

A Shared Facilities Agreement often gets confused with a Facilities Management Agreement, but they serve distinct purposes in Danish property law. While both deal with property management, their scope and focus differ significantly.

• Primary Focus: Shared Facilities Agreements govern relationships between multiple tenants sharing common spaces, while Facilities Management Agreements outline services provided by a management company to a property owner
• Parties Involved: Shared Facilities Agreements bind multiple tenants together, whereas Facilities Management Agreements create a service relationship between owner and management company
• Cost Structure: Shared Facilities focus on distributing costs among tenants, while Facilities Management deals with service fees and operational budgets
• Scope of Control: Shared Facilities cover usage rights and responsibilities, while Facilities Management addresses maintenance execution and service delivery standards