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Contract Cancellation Letter
1. Sender's Details: Full name, address, and contact information of the party sending the cancellation notice
2. Recipient's Details: Full name, address, and contact information of the party receiving the cancellation notice
3. Date: Current date of the cancellation letter
4. Contract Reference: Clear identification of the contract being cancelled, including original contract date and reference numbers
5. Cancellation Statement: Clear and unambiguous statement of intention to cancel the contract
6. Effective Date: Specification of when the cancellation takes effect, considering any notice periods required by the original contract or law
7. Legal Basis: Reference to the relevant contract clause or legal provision allowing for cancellation
8. Signature: Signature block with full name and title of the authorized signatory
1. Outstanding Payments: Include when there are any pending payments or financial settlements to be addressed
2. Property Return: Include when there is physical property, documentation, or materials that need to be returned
3. Confidentiality Reminder: Include when there are ongoing confidentiality obligations that survive the contract termination
4. Dispute Reference: Include when the cancellation is due to a dispute or breach, referencing specific issues
5. Transition Arrangements: Include when specific arrangements are needed for smooth transition or handover
6. Without Prejudice: Include when the letter is part of ongoing negotiations or dispute resolution
1. Proof of Contract: Copy of the original contract being cancelled
2. Payment Records: Documentation of payment history or outstanding amounts if relevant
3. Breach Evidence: If cancellation is due to breach, documentation evidencing the breach
4. Property Inventory: List of items to be returned or transferred between parties
5. Correspondence History: Relevant prior communications regarding the cancellation if applicable
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