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A Record of Hospitality Gifts documents all business-related gifts, entertainment, and hospitality that employees give or receive. Companies in England and Wales use these records to track corporate perks, meals, event tickets, and similar items that could raise bribery concerns under the UK Bribery Act 2010.

This tracking system helps organizations prove their commitment to transparency and demonstrate compliance with anti-corruption laws. Most companies require staff to log details like the gift's value, date, recipient or giver, and business purpose. By maintaining clear records, businesses protect themselves and their employees while building trust with regulators, clients, and stakeholders.

Start using a Record of Hospitality Gifts the moment your business begins offering or accepting any corporate hospitality, entertainment, or gifts. This includes client dinners, promotional items, event tickets, or holiday presents—even small-value items need recording under UK anti-bribery rules.

Update your records immediately when gifts or hospitality happen, rather than trying to remember details later. This becomes especially important during busy periods like Christmas or major business events. Maintaining real-time records helps protect your company if regulators investigate potential bribery concerns, and makes annual compliance reporting much easier.

• Basic Gift Log: A simple spreadsheet tracking essential details like date, value, giver/receiver names, and gift description—ideal for small businesses and straightforward compliance needs
• Digital Registry System: Advanced software-based tracking with automated approvals, value calculations, and reporting features used by larger corporations
• Department-Specific Records: Customized tracking systems for teams like Sales or Procurement that handle frequent hospitality exchanges
• Executive Entertainment Log: Detailed records focusing on senior management hospitality, including enhanced documentation for high-value items
• Project-Based Register: Specialized tracking for major contracts or projects where hospitality might influence business decisions

• Compliance Officers: Design and oversee the gift recording system, set acceptable value thresholds, and monitor entries for red flags
• All Employees: Must log any business gifts or hospitality they give or receive, including details about value, purpose, and business relationship
• Senior Management: Review regular reports, approve high-value items, and ensure company-wide adherence to gift policies
• HR Teams: Train staff on proper recording procedures and help enforce compliance with gift policies
• External Auditors: Review gift records during anti-bribery compliance checks and annual audits

• Gift Details: Record the exact nature, monetary value, and date of each gift or hospitality item
• Relationship Info: Note the business connection between giver and receiver, including company names and roles
• Purpose Documentation: Explain the business context and reason for the gift or hospitality
• Approval Status: Track who authorized the gift, if required by company policy
• Supporting Evidence: Gather receipts, event invitations, or other relevant documentation
• Cumulative Tracking: Monitor total value of gifts exchanged with each business contact over time

• Gift Information: Description, market value, and date of receipt or giving of hospitality item
• Participant Details: Full names, job titles, and company affiliations of all parties involved
• Business Context: Clear statement of legitimate business purpose and relationship to company activities
• Approval Chain: Names and signatures of authorizing managers where required by policy
• Compliance Declaration: Confirmation that gift complies with UK Bribery Act 2010 requirements
• Record Maintenance: System for tracking cumulative values and maintaining records for required retention period

A Record of Hospitality Gifts differs significantly from a Records Retention Policy, though they often work together in corporate compliance. While both deal with documentation, their purposes and scope vary considerably.

• Primary Focus: Hospitality Gift records track specific instances of business gifts and entertainment, while Records Retention Policies outline how long to keep all types of company documents
• Legal Requirements: Gift records specifically address anti-bribery compliance under the UK Bribery Act 2010, whereas retention policies cover broader regulatory obligations across multiple laws
• Usage Frequency: Gift records require regular, often daily updates as events occur, while retention policies typically only need annual reviews
• Scope: Gift records capture detailed information about specific transactions, while retention policies provide general guidelines for managing all company records