The Alcohol At Work Functions Policy is essential for organizations operating in England and Wales that host or participate in work-related events where alcohol may be present. This document has become increasingly important due to growing emphasis on workplace safety, duty of care obligations, and the need to balance social activities with professional responsibilities. The policy helps organizations comply with various legislative requirements while protecting both employer and employee interests. It typically addresses risk management, designated responsibilities, safety measures, and accommodation of diverse needs, providing a framework for safe and inclusive work-related social functions.
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1. Purpose and Scope: Defines the policy's objectives and who it applies to within the organization
2. Definitions: Defines key terms used throughout the policy including 'work functions', 'alcohol consumption', 'responsible drinking'
3. General Principles: Core rules regarding alcohol at work functions and the organization's stance on alcohol consumption
4. Responsibilities: Outlines specific duties of employees, managers, HR, and event organizers regarding alcohol at work functions
5. Safety Measures: Required safety protocols, risk management procedures, and preventive measures for work functions
6. Disciplinary Procedures: Consequences of policy violations and steps for addressing alcohol-related incidents
1. Religious and Medical Accommodations: Specific provisions for employees who don't drink alcohol due to religious beliefs or medical conditions
2. Transportation Arrangements: Guidelines for safe transportation options and company-provided transport services
3. External Venue Guidelines: Specific rules and procedures for events held at external locations
1. Schedule 1 - Risk Assessment Template: Standard form for assessing risks associated with work functions where alcohol is served
2. Schedule 2 - Incident Report Form: Template for reporting and documenting alcohol-related incidents at work functions
3. Schedule 3 - Emergency Contact List: List of emergency contacts, responsible persons, and relevant authorities
4. Schedule 4 - Approved Transportation Providers: List of pre-approved taxi services and transportation options for work functions
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