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Disciplinary Notice Template for England and Wales

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Key Requirements PROMPT example:

Disciplinary Notice

"I need to draft a Disciplinary Notice for an employee who has consistently failed to meet sales targets over the past three months, requiring a formal hearing to be scheduled for March 15, 2025."

Document background
A Disciplinary Notice serves as a crucial document in the formal disciplinary process under English and Welsh employment law. It should be issued when an employee's conduct, performance, or behavior requires formal addressing through disciplinary procedures. The notice must conform to the ACAS Code of Practice and UK employment legislation, ensuring fair treatment and due process. When issuing a Disciplinary Notice, employers must clearly state the allegations, provide evidence, outline the hearing process, and inform employees of their statutory rights. This document forms part of the official employment record and may be crucial in potential employment tribunal proceedings.
Suggested Sections

1. Employee Details: Full name, position, department, and employee number

2. Nature of Misconduct: Clear description of the disciplinary issue or breach

3. Meeting Details: Date, time, and location of disciplinary hearing

4. Right to Representation: Information about right to be accompanied

5. Appeal Rights: Information about right to appeal and process

Optional Sections

1. Previous Warnings: Details of any previous related disciplinary actions

2. Suspension Details: Information about any temporary suspension

Suggested Schedules

1. Evidence Documents: Copies of relevant evidence supporting the disciplinary action

2. Company Policy Extract: Relevant sections of company policies that have been breached

3. Investigation Report Summary: Summary of any investigation findings if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶ÒõÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






















Clauses




















Industries

Employment Rights Act 1996: Primary legislation governing employment rights, including sections on unfair dismissal, disciplinary procedures, employee's right to be accompanied at hearings, and right to appeal

Equality Act 2010: Legislation ensuring prevention of discriminatory practices, protection of characteristics, and requirement for reasonable adjustments in workplace procedures

ACAS Code of Practice: Guidelines on disciplinary and grievance procedures, including requirements for fair process, investigation procedures, timelines, notice periods, and right to representation

Human Rights Act 1998: Legislation ensuring right to fair hearing and privacy considerations in workplace disciplinary matters

GDPR and Data Protection Act 2018: Regulations governing the processing of personal data, record keeping requirements, and data privacy considerations in disciplinary procedures

Company Policies and Procedures: Internal organizational documents including disciplinary procedures, company handbook provisions, and contractual obligations that must be adhered to

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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