An Employment Appointment Letter is a crucial document used when formally offering employment to a new hire or confirming changes to existing employment terms. Operating under English and Welsh law, it serves as both a welcome document and a legal record of the employment relationship. The letter must include all statutory requirements as per UK employment legislation, including but not limited to working hours, compensation, holiday entitlement, and notice periods. This document forms part of the employment contract and should be issued before or on the first day of employment.
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1. Opening and Address: Formal letterhead, date, and recipient details
2. Job Details: Job title, department, and reporting relationship
3. Start Date: Commencement date of employment and any conditions precedent
4. Compensation: Salary, payment frequency, method of payment, and any variable compensation
5. Working Hours: Standard working hours, days, and flexibility arrangements
6. Holiday Entitlement: Annual leave allocation, public holidays, and booking procedures
7. Notice Period: Required notice period for termination by either party
8. Location: Primary workplace location and any mobility requirements
1. Probationary Period: Duration and terms of initial probation period, including notice requirements during probation
2. Benefits Package: Additional benefits including healthcare, insurance, and other perks
3. Remote Working: Terms and conditions for remote work arrangements including equipment provisions
4. Bonus Scheme: Details of any discretionary or contractual bonus arrangements
5. Restrictive Covenants: Post-employment restrictions including non-compete and non-solicitation clauses
1. Schedule 1 - Job Description: Detailed outline of role responsibilities, duties, and expectations
2. Schedule 2 - Employee Handbook: Reference to company policies, procedures, and workplace rules
3. Schedule 3 - Benefits Summary: Comprehensive breakdown of benefits package and eligibility criteria
4. Schedule 4 - IT and Communications Policy: Guidelines for use of company equipment and systems
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