The Employment Termination Policy is a crucial document for organizations operating under English and Welsh law, designed to ensure fair, consistent, and legally compliant handling of employment terminations. This policy becomes necessary when organizations need to standardize their approach to managing various types of employment endings, from voluntary resignations to dismissals and redundancies. It incorporates requirements from key legislation including the Employment Rights Act 1996, Equality Act 2010, and ACAS guidelines, while providing clear guidance for all stakeholders involved in the termination process.
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1. Purpose and Scope: Defines the policy's objectives and who it applies to within the organization
2. Definitions: Defines key terms used throughout the policy including types of termination, notice periods, and other relevant terminology
3. Types of Termination: Outlines different categories of employment termination including resignation, dismissal, redundancy, and retirement
4. Notice Periods: Details statutory and contractual notice periods for different situations and employee categories
5. Procedural Requirements: Sets out the mandatory steps to be followed in any termination process, including documentation and approvals
6. Fair Dismissal Procedures: Details the requirements for ensuring dismissals are fair and legally compliant
7. Appeals Process: Outlines the employee's right to appeal and the procedure for handling appeals
1. Redundancy Procedures: Detailed procedures for handling redundancies, including consultation requirements and selection criteria
2. International Considerations: Special provisions and requirements for terminating international employees
3. Garden Leave: Provisions for placing employees on garden leave during notice periods
4. Post-Termination Restrictions: Details of any post-employment restrictions and their enforcement
1. Template Termination Letters: Standard templates for various types of termination letters
2. Termination Process Checklist: Step-by-step checklist for HR to ensure compliance with policy requirements
3. Notice Period Table: Reference table showing notice periods by employee grade and length of service
4. Exit Interview Form: Standard form for conducting and documenting exit interviews
5. Final Settlement Calculation Guide: Guidelines for calculating final payments including salary, holiday pay, and other entitlements
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