The Itemized Security Deposit Deduction Letter is a crucial document in the English and Welsh residential letting process, used when a landlord needs to make deductions from a tenant's security deposit. It should be issued within 10 days of the tenancy end date and must provide detailed explanations for each deduction, supported by evidence such as photographs or invoices. The letter helps ensure compliance with deposit protection legislation and reduces the likelihood of deposit disputes. It provides transparency in the deposit return process and helps maintain clear communication between landlords and tenants regarding any charges for damages or unpaid rent.
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1. Recipient Details: Full name and address of tenant(s)
2. Property Reference: Address of the rental property
3. Tenancy Details: Dates of tenancy and original deposit amount
4. Deduction Summary: Total amount being deducted and amount to be returned
5. Itemized Deductions: Detailed breakdown of each deduction with specific amounts
6. Justification: Explanation for each deduction
7. Payment Details: How and when remaining deposit will be returned
1. Photo Evidence Reference: Used when photographic evidence supports deductions
2. Invoice Reference: Used when contractor invoices support deductions
3. Dispute Resolution Information: Include when significant deductions might be contested
1. Photographic Evidence: Before and after photos showing damage
2. Contractor Invoices: Copies of repair/replacement invoices
3. Inventory Comparison: Check-in vs check-out inventory reports
4. Cleaning Records: Professional cleaning receipts or reports
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