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Medical Form For Employment for the United Kingdom

Medical Form For Employment Template for England and Wales

A comprehensive medical form used in England and Wales for employment purposes, designed to collect and document relevant health information from employees or job candidates. The form ensures compliance with UK employment law, data protection regulations, and occupational health requirements while protecting both employer and employee interests. It includes sections for medical history, current health status, and specific job-related health declarations.

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Medical Form For Employment

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What is a Medical Form For Employment?

The Medical Form For Employment is a essential document used across various industries in England and Wales to gather relevant health information from employees or potential hires. This form serves multiple purposes: ensuring the employee is medically fit for their role, identifying any necessary workplace adjustments, and establishing a baseline medical record for occupational health purposes. It must comply with UK GDPR, the Equality Act 2010, and various employment laws while maintaining appropriate confidentiality and data protection standards.

What sections should be included in a Medical Form For Employment?

1. Personal Information: Employee details including full name, date of birth, contact information, and employee ID

2. Medical History Declaration: Essential health information relevant to employment including pre-existing conditions and current medications

3. Data Protection Notice: Details of how medical information will be collected, processed, stored and shared in compliance with UK GDPR

4. Emergency Contact Information: Details of who to contact in case of medical emergency

5. Consent Declaration: Express consent for processing medical information and contacting healthcare providers if necessary

What sections are optional to include in a Medical Form For Employment?

1. Vaccination Records: Section for documenting required vaccinations, particularly relevant for healthcare or food industry positions

2. Physical Capability Assessment: Detailed assessment of physical capabilities, required for roles involving manual handling or physical demands

3. Mental Health Declaration: Additional mental health information required for safety-critical or high-responsibility positions

4. Disability Accommodation Requirements: Section for declaring any reasonable adjustments needed in the workplace

5. Occupational Health History: Previous occupational health issues or workplace accidents, relevant for high-risk industries

What schedules should be included in a Medical Form For Employment?

1. Schedule 1: Medical Examination Results: Detailed results from any required medical examinations or health screenings

2. Schedule 2: GP Report Authorization Form: Template for requesting and authorizing information from employee's General Practitioner

3. Schedule 3: Risk Assessment Form: Health and safety risk assessment specific to the role and any medical conditions

4. Schedule 4: Medical Records Release Form: Authorization for release of relevant medical records from healthcare providers

5. Schedule 5: Occupational Health Referral Form: Template for referral to occupational health services if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions






























Clauses

























Industries

UK GDPR and DPA 2018: Data protection legislation governing the processing of medical data as special category data, requiring explicit consent and enhanced security measures

Equality Act 2010: Protects against discrimination based on health conditions or disabilities in employment, requires consideration of reasonable adjustments

Health and Safety at Work Act 1974: Primary legislation ensuring health, safety and welfare of employees, requiring risk assessments and appropriate health monitoring

Management of Health and Safety at Work Regulations 1999: Details specific requirements for workplace health and safety risk assessments and management

Access to Medical Reports Act 1988: Governs the rights of individuals to access medical reports prepared for employment purposes and provides right to view reports before employer

Medical Act 1983: Sets professional standards for medical practitioners involved in occupational health assessments

Access to Health Records Act 1990: Provides individuals with the right to access their health records and ensures proper maintenance of medical information

Human Rights Act 1998: Protects individual privacy rights in relation to medical information and personal data

NHS Guidelines: Professional guidelines for conducting occupational health assessments and managing medical information in employment context

Faculty of Occupational Medicine Guidelines: Professional standards and best practices for occupational health assessments and medical forms in employment

HSE Guidance: Health and Safety Executive guidance on workplace health monitoring and medical assessments

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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