The Relieving Letter For Exam Duty is a crucial administrative document used when teaching staff need to be formally excused from their examination supervision responsibilities. Used extensively across educational institutions in England and Wales, this document ensures compliance with institutional policies and educational regulations while maintaining proper records of examination duty modifications. The letter typically includes the date of relief, reason for exemption, details of any replacement arrangements, and necessary authorizations. It serves as official documentation for both the institution's records and the staff member's file.
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1. Letter Header: Institution letterhead, date, reference number
2. Addressee Details: Name and address of the staff member being relieved
3. Exam Duty Details: Specific examination, date, time, and location details
4. Relief Authorization: Formal statement of relief from examination duty
5. Reason for Relief: Valid justification for the relief request
1. Replacement Arrangements: Details of who will cover the duty, use when replacement has been arranged
2. Future Obligations: Any makeup duties required, use when compensation duties are needed
3. Additional Instructions: Specific handover requirements, use when detailed transition is needed
1. Original Duty Roster: Copy of original examination duty schedule
2. Supporting Documents: Any relevant medical certificates or other justification documents
3. Handover Notes: Detailed instructions for replacement examiner if applicable
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