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Virtual Completion Certificate Template for England and Wales

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Key Requirements PROMPT example:

Virtual Completion Certificate

"I need a Virtual Completion Certificate for a commercial office building renovation project in Manchester, where the final inspection was conducted via drone footage and video conference on March 15, 2025, with minor outstanding works in the reception area that need to be listed."

What is a Virtual Completion Certificate?

The Virtual Completion Certificate is a critical document in construction projects under England and Wales jurisdiction, particularly relevant during circumstances where physical site inspections are impractical or impossible. This document is used to formally certify that construction works have reached practical completion, based on virtual inspection methods such as video calls, photographs, or drone footage. The certificate includes details of the inspection method, any outstanding minor works, and conditions attached to completion. It typically triggers several contractual consequences including the release of retention monies, transfer of risk to the employer, and the start of the defects liability period.

What sections should be included in a Virtual Completion Certificate?

1. Project Details: Identification of the construction project, contract reference, and relevant parties

2. Inspection Details: Date, time, and method of virtual inspection conducted

3. Works Description: Detailed description of the works being certified as complete

4. Certification Statement: Formal statement confirming virtual completion of the works

5. Outstanding Items: List of any minor defects or outstanding works that do not prevent practical completion

What sections are optional to include in a Virtual Completion Certificate?

1. Conditions: Specific conditions that must be met as part of the virtual completion certification

2. Third Party Confirmations: Additional confirmations from consultants or specialists regarding completion of specific elements

3. Digital Evidence Reference: References to digital documentation used to verify completion remotely

What schedules should be included in a Virtual Completion Certificate?

1. Schedule A - Outstanding Works: Detailed list of minor works still to be completed within an agreed timeframe

2. Schedule B - Schedule of Defects: Comprehensive list of identified defects to be remedied within the defects liability period

3. Schedule C - Photographic Evidence: Collection of dated photographs or video evidence documenting the completed works

4. Schedule D - Virtual Inspection Records: Records of virtual inspection methodology, participants, and technical specifications used

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶ÒõÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Industries

Housing Grants, Construction and Regeneration Act 1996: Primary legislation governing construction contracts, payment mechanisms, and dispute resolution in the UK construction industry

Construction Act 2009: Key amendments to the 1996 Act, updating provisions for payment mechanisms and adjudication procedures

Contracts (Rights of Third Parties) Act 1999: Legislation governing how third parties may enforce terms of a contract to which they are not a direct party

Scheme for Construction Contracts Regulations 1998: Secondary legislation providing default payment and adjudication provisions for construction contracts

Construction Contracts Regulations 2011: Updated regulations governing payment practices and adjudication in construction contracts

Common Law Principles: Established legal principles from case law regarding contract formation, completion, and enforcement

Mears Ltd v Costplan Services Case Law: Significant 2019 case establishing principles regarding practical completion and tolerance limits in construction

JCT Standards: Industry-standard forms of contract and guidance published by the Joint Contracts Tribunal

RIBA Work Stages: Royal Institute of British Architects' standard stages of construction projects

CIC Guidelines: Construction Industry Council's guidelines for best practice in construction projects

Building Regulations 2010: Statutory requirements for building works covering health, safety, welfare, convenience, and sustainability

CDM Regulations 2015: Construction Design and Management Regulations governing safety and health in construction projects

Health and Safety at Work Act 1974: Primary legislation governing workplace health and safety requirements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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