������Ƶ

A Corporate Policy sets the ground rules for how a company operates, making clear what employees can and cannot do across different areas of the business. It creates a framework that guides decision-making, ensures legal compliance with Hong Kong regulations, and helps protect both the organization and its staff from potential risks.

These policies typically cover areas like financial controls, data privacy under the PDPO, workplace safety standards, and ethical business conduct aligned with SFC requirements. They're especially important for listed companies on the HKEX, where strong governance policies help maintain investor confidence and meet regulatory obligations. Good corporate policies balance being specific enough to give clear direction while remaining flexible enough to adapt as business needs change.

Corporate Policies become essential when your organization grows beyond informal management or faces new regulatory requirements. Key triggers include expanding beyond 50 employees, preparing for HKEX listing, entering regulated sectors like financial services, or responding to specific compliance needs under Hong Kong law.

Use these policies to address real business risks: protecting sensitive data under the PDPO, managing conflicts of interest, setting clear financial controls, or establishing ESG standards. They're particularly valuable during organizational changes, when entering new markets, or after compliance incidents where you need to demonstrate proper governance to regulators like the SFC.

• Corporate Credit Card Acknowledgement Form: Sets usage rules and employee responsibilities for company cards, essential for financial control policies.
• Corporate Loan Agreement: Establishes lending policies between companies and lenders, defining repayment terms and security requirements.
• Employee Waiver And Release Form: Outlines risk management policies for specific workplace activities or agreements.
• Company Bond Contract: Details debt instrument policies and investor rights under Hong Kong securities regulations.
• Corporate Promissory Note: Structures short-term borrowing policies and payment obligations between parties.

• Board of Directors: Approve and oversee Corporate Policies, ensuring alignment with company strategy and Hong Kong compliance requirements.
• Legal Department: Draft and review policies, ensuring they meet regulatory standards including SFC and HKEX guidelines.
• Department Heads: Implement policies within their teams and provide feedback on practical effectiveness.
• Compliance Officers: Monitor adherence, conduct training, and update policies as regulations change.
• Employees: Follow policy guidelines in daily operations and report violations through proper channels.
• External Auditors: Review policies during annual audits to verify governance standards are met.

• Policy Scope: Define exactly which business activities and departments the Corporate Policy will cover.
• Regulatory Review: Check current Hong Kong laws, SFC guidelines, and industry standards that affect your policy area.
• Stakeholder Input: Gather feedback from department heads about operational needs and practical challenges.
• Risk Assessment: Identify key business risks and compliance gaps the policy needs to address.
• Template Selection: Use our platform's intelligent drafting tools to generate a legally-sound policy framework.
• Implementation Plan: Outline training requirements, monitoring procedures, and review schedules.
• Final Review: Have key stakeholders verify the policy meets business needs and compliance requirements.

• Policy Title and Version: Clear identification with document control numbers and effective dates.
• Purpose Statement: Specific objectives and scope of the policy aligned with Hong Kong regulations.
• Definitions Section: Clear explanations of key terms used throughout the document.
• Compliance Framework: References to relevant Hong Kong laws, HKEX rules, and industry standards.
• Roles and Responsibilities: Detailed accountability structure for implementation and oversight.
• Procedural Guidelines: Step-by-step instructions for policy compliance.
• Enforcement Measures: Consequences of non-compliance and reporting procedures.
• Review Mechanism: Schedule and process for policy updates and amendments.

While both documents guide organizational behavior, a Corporate Policy differs significantly from a Corporate Governance Document in several key ways. Understanding these differences helps ensure you're using the right tool for your specific needs.

• Scope and Purpose: Corporate Policies target specific operational areas or behaviors, while Corporate Governance Documents establish broader oversight frameworks and board-level responsibilities.
• Legal Standing: Corporate Governance Documents must align with Hong Kong Companies Ordinance and HKEX listing rules, while Corporate Policies have more flexibility in their internal enforcement.
• Implementation Level: Policies typically operate at departmental or functional levels, while Governance Documents work at the board and senior management level.
• Review Process: Corporate Policies can be updated by management as needed, while Governance Documents often require board approval and stakeholder notification.
• Compliance Requirements: Governance Documents face stricter regulatory scrutiny, especially for listed companies, while Policies focus more on operational compliance.