The Final Request For Payment Letter is a critical document used in Indonesian business practices when all previous attempts to collect payment have been unsuccessful. It represents the final step in the debt collection process before initiating legal proceedings. This document is particularly important in the Indonesian legal context, where formal notices and documentation of collection attempts are crucial for subsequent legal actions. The letter must include specific elements required under Indonesian law, including clear reference to the original agreement, detailed payment history, exact amount owed including any applicable interest or penalties, and explicit payment instructions. It serves both as a final opportunity for the debtor to settle the outstanding amount and as documentary evidence of the creditor's reasonable attempts to collect the debt through proper channels before pursuing legal remedies.
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1. Header Information: Sender's complete details, recipient's complete details, date, reference number, and subject line clearly stating 'Final Request for Payment'
2. Reference to Original Agreement: Details of the original contract or agreement that established the debt, including date and reference numbers
3. Payment History: Summary of previous payment requests and any partial payments made, with dates
4. Outstanding Amount: Clear statement of the total amount due, including any applicable interest or late fees, with calculation breakdown
5. Legal Basis: Reference to relevant legal provisions under Indonesian law that establish the payment obligation
6. Payment Instructions: Detailed payment methods, account information, and deadline
7. Consequences of Non-Payment: Clear statement of legal actions that will be taken if payment is not received by the deadline
8. Closing: Formal closing statement, signature block, and company details
1. Interest Calculation: Include when charging interest on the outstanding amount, showing detailed calculations as per agreement terms
2. Payment Plan Option: Include when willing to consider a final payment plan arrangement before legal action
3. Previous Correspondence Log: Include when there has been extensive previous communication, listing all prior attempts to collect
4. Dispute Resolution: Include when offering a final opportunity for dispute resolution before legal proceedings
5. Third Party Authorization: Include when the letter is being sent by an authorized third party (e.g., law firm or collection agency)
1. Payment History Statement: Detailed log of all invoices, due dates, and payments made to date
2. Interest Calculation Sheet: Detailed breakdown of interest calculations if applicable
3. Copy of Original Agreement: Attached copy of the original contract or agreement that established the debt
4. Previous Notice Records: Copies of previous payment requests and relevant correspondence
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