This Invoicing Agreement is designed for use in Indonesian business relationships where parties need to establish clear, legally-binding procedures for invoicing processes. It is particularly relevant in situations requiring structured billing arrangements, compliance with Indonesian tax regulations, and clear payment terms. The agreement addresses both traditional and electronic invoicing methods, incorporating requirements under Indonesian law for VAT documentation, tax invoices (Faktur Pajak), and electronic transactions under the ITE Law. This document is essential for businesses operating in Indonesia that need to formalize their invoicing relationships while ensuring compliance with local regulations, including specific requirements for different types of transactions and tax obligations.
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1. Parties: Identification and details of the parties entering into the agreement
2. Background: Context of the agreement and business relationship between the parties
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Details of the invoicing services and obligations covered by the agreement
5. Invoice Requirements: Specific requirements for invoice format, content, and compliance with Indonesian tax regulations
6. Submission and Timing: Procedures and deadlines for invoice submission
7. Payment Terms: Payment deadlines, methods, and currency specifications
8. Tax Compliance: Obligations regarding VAT and other applicable taxes under Indonesian law
9. Record Keeping: Requirements for maintaining invoice records and supporting documentation
10. Confidentiality: Protection of confidential information exchanged during the invoicing process
11. Term and Termination: Duration of the agreement and conditions for termination
12. Governing Law and Jurisdiction: Specification of Indonesian law as governing law and jurisdiction for disputes
13. Notices: Process and requirements for formal communications between parties
1. Electronic Invoicing: Specific provisions for e-invoicing when parties agree to use electronic systems
2. Currency Exchange: Required when invoicing involves multiple currencies
3. Service Level Agreement: Include when specific performance metrics and standards need to be maintained
4. Audit Rights: Include when regular audits of invoicing processes are required
5. Force Majeure: Include when parties want specific provisions for handling unforeseen circumstances
6. Dispute Resolution: Detailed dispute resolution procedures when parties prefer alternative dispute resolution methods
7. Insurance: Include when specific insurance coverage is required for the invoicing relationship
8. Data Protection: Include when processing personal data or when complying with specific data protection requirements
1. Schedule 1 - Invoice Template: Standard format and template for invoices
2. Schedule 2 - Pricing and Fees: Detailed breakdown of service fees and charging structure
3. Schedule 3 - Contact Details: List of key contacts and their roles for both parties
4. Schedule 4 - Service Levels: Detailed performance metrics and service level requirements
5. Schedule 5 - Technical Requirements: Technical specifications for e-invoicing systems if applicable
6. Appendix A - Required Supporting Documents: List of mandatory supporting documents for invoice submission
7. Appendix B - Compliance Checklist: Checklist for ensuring compliance with Indonesian tax regulations
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Retail
Professional Services
Financial Services
Logistics and Supply Chain
Construction
Energy
Healthcare
Telecommunications
E-commerce
Mining and Resources
Agriculture
Education Services
Relevant Teams
Finance
Accounting
Legal
Tax
Treasury
Procurement
Operations
Commercial
Compliance
Administration
Credit Control
Accounts Payable
Accounts Receivable
Relevant Roles
Finance Manager
Accounts Payable Manager
Accounts Receivable Manager
Tax Manager
Financial Controller
Chief Financial Officer
Billing Coordinator
Treasury Manager
Commercial Manager
Procurement Manager
Contract Administrator
Legal Counsel
Compliance Officer
Operations Manager
Business Development Manager
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