Action Minutes are essential corporate governance documents used to record and track decisions and actions arising from formal business meetings in Ireland. These minutes serve as official records under Irish law, particularly the Companies Act 2014, and are crucial for maintaining proper corporate documentation. Action Minutes should be used whenever formal business meetings occur, especially for board meetings, shareholder meetings, or committee meetings where decisions are made and actions are assigned. The document typically includes meeting details, attendees, decisions made, specific action items with assigned responsibilities and deadlines, and any relevant supporting information. It creates a clear audit trail for corporate decision-making and ensures accountability for assigned tasks while meeting Irish legal and regulatory requirements for corporate record-keeping.
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1. Meeting Details: Date, time, location, and type of meeting
2. Attendees: List of present and absent members, including roles and whether quorum was achieved
3. Previous Minutes: Confirmation of previous minutes' approval or any amendments
4. Agenda Items: List of topics discussed in the order they were addressed
5. Decisions Made: Clear record of all formal decisions, including voting results if applicable
6. Action Items: List of tasks agreed upon, with assigned responsibilities and deadlines
7. Next Meeting: Date and time of the next scheduled meeting
8. Closure: Time of meeting conclusion and signature of the chairperson and secretary
1. Matters Arising: Updates on actions from previous meetings, used when there are ongoing matters to track
2. Financial Report: Summary of financial discussions, used when financial matters were discussed
3. Committee Reports: Summaries from various committees, included when committee updates were presented
4. Voting Records: Detailed breakdown of votes, used when formal voting took place
5. Declarations of Interest: Record of any conflicts of interest declared, included when relevant to discussions
1. Attendance Register: Detailed sign-in sheet with signatures of all attendees
2. Supporting Documents: Any presentations, reports, or documents referenced during the meeting
3. Financial Statements: Copies of financial reports discussed during the meeting
4. Voting Ballots: Physical or electronic voting records if formal voting took place
5. Action Items Tracking Sheet: Detailed tracking document for assigned tasks and their status
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