The Incident Response Form is a critical document used to record and manage security incidents, data breaches, and operational disruptions within organizations operating under Irish jurisdiction. This document is designed to meet the requirements of various Irish and EU regulations, including the General Data Protection Regulation (GDPR), Data Protection Act 2018, and NIS Directive. The form ensures organizations maintain accurate records of incidents, facilitate timely notifications to relevant authorities (including the Data Protection Commission when required), and document response actions. It supports compliance with the mandatory 72-hour breach notification requirement under GDPR and helps organizations demonstrate their adherence to regulatory obligations. The structured format guides responders through essential information gathering while maintaining a clear audit trail for potential regulatory investigations or legal proceedings.
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1. Incident Reporter Details: Information about the person reporting the incident, including name, role, contact details, and department
2. Incident Overview: High-level summary of the incident including date/time of discovery, type of incident, and initial impact assessment
3. Incident Classification: Categorization of the incident type (e.g., data breach, system outage, security breach) and severity level
4. Systems/Data Affected: Details of impacted systems, applications, or data, including whether personal data is involved
5. Initial Response Actions: Immediate steps taken upon discovery of the incident
6. Notification Requirements: Checklist of required notifications (e.g., DPC, affected individuals, law enforcement)
7. Investigation Details: Findings from the initial investigation, including cause and scope of the incident
8. Impact Assessment: Evaluation of the incident's impact on operations, data, individuals, and the organization
9. Response Team Assignment: List of team members involved in incident response and their roles
1. Third Party Involvement: Details of any third parties involved in the incident or response - include when external parties are affected or engaged
2. Business Continuity Measures: Description of business continuity plans activated - include for severe incidents affecting operations
3. Media Communications Plan: Strategy for handling media inquiries - include for high-profile incidents
4. Insurance Notification: Details for cyber insurance claims - include when incident may be covered by insurance
5. Financial Impact Assessment: Evaluation of financial implications - include for incidents with significant financial impact
6. Regulatory Compliance Details: Specific regulatory requirements and compliance actions - include for regulated sectors
1. Incident Response Checklist: Step-by-step checklist for incident response procedures
2. Evidence Collection Log: Detailed log of all evidence collected during the investigation
3. Communication Log: Record of all internal and external communications regarding the incident
4. System/Data Impact Matrix: Detailed mapping of affected systems and data assets
5. Regulatory Notification Ƶ: Standard templates for various regulatory notifications
6. Recovery Action Plan: Detailed plan for system and data recovery actions
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