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Authorization Letter To Attend Meeting is a crucial document in Indian business and legal practice that enables smooth representation in various meeting contexts. This document becomes necessary when the original intended participant cannot attend a meeting and needs to delegate their attendance and decision-making authority to another person. The letter, governed by Indian legislation including the Contract Act 1872 and Companies Act 2013, must clearly establish the identity of both the authorizer and authorized person, specify the meeting details, and outline the scope of authority being granted. It's particularly important in corporate governance, shareholder meetings, and other formal business contexts where proper documentation of authorization is legally required. The document can be used across various sectors and organizational types, requiring different levels of formality from simple authorization to notarized documents depending on the meeting's importance and legal requirements.

1. Date and Place: Current date and place of execution of the authorization letter

2. Recipient Details: Name and address of the organization/entity conducting the meeting

3. Subject Line: Clear indication that this is an authorization letter for attending a meeting

4. Authorizer Details: Full name, designation, and contact details of the person giving the authorization

5. Authorized Person Details: Full name, designation, and contact details of the person being authorized

6. Meeting Details: Specific details about the meeting including date, time, venue, and purpose

7. Scope of Authorization: Clear description of the powers being granted (voting rights, decision-making authority, etc.)

8. Duration of Authority: Validity period of the authorization

9. Signature Block: Space for signature of the authorizer with name and designation