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The Delegation Letter is a fundamental legal instrument in Maltese corporate and business practice, used when an individual or entity needs to formally transfer specific powers or responsibilities to another party. This document type is particularly crucial in situations requiring clear documentation of authorized powers, whether for temporary absences, specific projects, or ongoing operational needs. The letter must comply with Maltese legal requirements, particularly the Civil Code's provisions on mandate and representation. A properly drafted Delegation Letter typically includes the scope of delegated powers, duration, limitations, and reporting requirements, serving as both a legal authorization and a practical guide for the exercise of delegated authority. It's an essential tool for maintaining operational efficiency while ensuring proper governance and accountability structures remain in place.

1. Letter Header: Official letterhead, date, and reference number if applicable

2. Addressee Details: Full name and address of the delegate

3. Subject Line: Clear indication that this is a Delegation Letter

4. Delegator's Authority: Statement of the delegator's position and authority to delegate

5. Delegation Statement: Clear and explicit statement of delegation of authority

6. Scope of Authority: Detailed description of the powers and responsibilities being delegated

7. Duration: Period for which the delegation is valid

8. Signature Block: Delegator's signature, name, and position