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A Corporate Governance Document sets out the rules, practices, and processes that guide how a Malaysian company is directed and controlled. It outlines key responsibilities between the board of directors, management, and shareholders while ensuring compliance with the Malaysian Code on Corporate Governance and Companies Act 2016.

These documents typically include board charters, terms of reference for committees, codes of ethics, and risk management frameworks. They help companies maintain transparency, protect stakeholder interests, and meet Bursa Malaysia's listing requirements. Good governance documents are especially important for public listed companies, where they serve as a foundation for sustainable business practices and investor confidence.

Use a Corporate Governance Document when your Malaysian company needs clear rules for decision-making, especially during major changes like leadership transitions, mergers, or public listings. It becomes essential when preparing for Bursa Malaysia listings, responding to regulatory investigations, or establishing new board committees.

This framework proves invaluable during shareholder disputes, when implementing risk management systems, or scaling operations across multiple locations. Companies often update their governance documents before annual general meetings, when bringing in new investors, or after regulatory changes to the Malaysian Code on Corporate Governance. Having these guidelines ready helps prevent conflicts and ensures smooth operations during critical business moments.

• Board Charter: Outlines the board's roles, responsibilities, and decision-making processes
• Terms of Reference: Details specific committee functions and reporting structures
• Code of Ethics and Conduct: Sets behavioral standards and integrity guidelines
• Risk Management Framework: Establishes risk assessment and mitigation procedures
• Shareholder Communication Policy: Guides investor relations and information disclosure
• Sustainability Framework: Aligns governance with ESG principles and Bursa Malaysia requirements
• Whistleblowing Policy: Defines procedures for reporting misconduct and protecting informants

• Board of Directors: Approves and oversees Corporate Governance Documents, ensures compliance with Malaysian regulations
• Company Secretary: Drafts, maintains, and updates governance documents, coordinates board reviews
• Legal Counsel: Reviews content for compliance with Companies Act 2016 and Bursa Malaysia requirements
• Senior Management: Implements policies, reports to board on governance matters
• Shareholders: Reviews and votes on major governance changes at general meetings
• Bursa Malaysia: Monitors compliance with listing requirements and governance standards
• External Auditors: Verifies governance practices align with documented policies

• Company Details: Gather current registration info, business structure, and shareholder composition
• Regulatory Review: Check latest Malaysian Code on Corporate Governance and Bursa Malaysia requirements
• Board Structure: Document current board composition, committees, and reporting lines
• Risk Assessment: Identify key business risks and control measures specific to your industry
• Stakeholder Input: Collect feedback from board members, senior management, and key shareholders
• Template Selection: Use our platform's Malaysian-compliant templates to ensure all mandatory elements are included
• Internal Review: Circulate draft to relevant departments for operational alignment

• Board Structure: Define composition, independence requirements, and term limits
• Decision Authority: Specify voting procedures and delegation of powers
• Committee Framework: Detail audit, nomination, and remuneration committee roles
• Risk Management: Outline internal control systems and risk assessment procedures
• Shareholder Rights: Include voting rights, dividend policies, and meeting procedures
• Compliance Framework: Address Companies Act 2016 and Bursa Malaysia requirements
• Ethics Guidelines: Set standards for conflicts of interest and business conduct
• Reporting Mechanisms: Establish disclosure policies and stakeholder communication

A Corporate Governance Document differs significantly from a Corporate Compliance Document in several key ways. While both support organizational management, their scope and application serve distinct purposes in Malaysian business operations.

• Primary Focus: Corporate Governance Documents establish the overall framework for company direction and control, while Compliance Documents specifically detail how to meet regulatory requirements
• Scope of Authority: Governance Documents outline board responsibilities and decision-making structures, whereas Compliance Documents focus on operational procedures and regulatory adherence
• Implementation Level: Governance operates at the strategic leadership level, while Compliance works at the operational execution level
• Legal Standing: Governance Documents form part of the company's constitutional framework under the Companies Act 2016, while Compliance Documents serve as internal control mechanisms
• Review Cycle: Governance Documents typically undergo annual board reviews, while Compliance Documents require more frequent updates to match changing regulations