The Employer Statement Letter is a crucial document in the Malaysian business environment, serving as an official verification of employment status and details. This document is typically requested when employees need to prove their employment status for various purposes, such as visa applications, bank loans, housing rentals, or other official matters. The letter must comply with Malaysian employment laws, including the Employment Act 1955 and the Personal Data Protection Act 2010. It contains essential information such as employment duration, position, salary, and other relevant details about the employee's relationship with the company. The Employer Statement Letter is legally binding and must be signed by an authorized representative of the company, often requiring the company's official stamp for authentication. Its format and content may vary depending on the specific purpose but must always maintain accuracy and compliance with local regulations.
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1. Letter Header: Company letterhead, date, reference number, and formal letter formatting
2. Addressee Details: The 'To Whom It May Concern' or specific recipient's details
3. Employee Identification: Full name, NRIC/Passport number, and employee ID of the subject
4. Employment Status Confirmation: Current employment status and duration of employment
5. Position and Role: Current job title and brief description of responsibilities
6. Employment Terms: Nature of employment (permanent/contract), working hours, and location
7. Compensation Information: Current salary and other fixed monetary benefits
8. Authentication: Signature block with authorized signatory's name, title, and company stamp
1. Performance Statement: Brief statement about employee's performance, used when requested specifically
2. Project Involvement: List of key projects or achievements, included for professional references
3. Previous Positions: History of positions held within the company, relevant for long-term employees
4. Benefits Package: Detailed breakdown of non-monetary benefits, included when relevant for visa or loan applications
5. Purpose Statement: Specific mention of why the letter is being issued (visa, loan application, etc.)
1. Salary History Appendix: Detailed breakdown of salary progression, if requested
2. Benefits Schedule: Comprehensive list of all benefits and allowances, if required
3. Position History Schedule: Detailed employment history within the company, including dates of promotions
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