Salary Deduction Form

Salary Deduction Form Template for Malaysia

A legally binding document used in Malaysia that authorizes an employer to make specific deductions from an employee's salary in accordance with the Employment Act 1955 and related regulations. The form captures essential details including the employee's consent, deduction amount, purpose, frequency, and duration, while ensuring compliance with Malaysian labor laws regarding permissible salary deductions. It serves as a formal record of the employee's authorization and protects both parties by clearly documenting the terms of the salary deduction arrangement.

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What is a Salary Deduction Form?

The Salary Deduction Form is a crucial document used in Malaysian employment contexts when an employer needs to make regular deductions from an employee's salary for various purposes such as loan repayments, insurance premiums, or other authorized deductions. This form is designed to comply with Section 24 of the Employment Act 1955 and related Malaysian regulations, which strictly govern permissible salary deductions. The document serves as a formal record of the employee's consent and includes detailed information about the deduction amount, frequency, purpose, and duration. It protects both employer and employee by ensuring transparency and legal compliance in the salary deduction process.

What sections should be included in a Salary Deduction Form?

1. Employee Information: Essential personal and employment details including employee name, ID number, employee number, and department

2. Employer Information: Company name, registration number, and business address

3. Deduction Details: Specific amount or percentage to be deducted, frequency of deduction, and purpose of deduction

4. Authorization Statement: Clear statement of employee's consent to the deduction, referencing relevant sections of the Employment Act 1955

5. Duration of Authorization: Period for which the deduction authorization remains valid, including start date and end date if applicable

6. Declaration: Employee's declaration that the authorization is given voluntarily and with full understanding of the deduction terms

What sections are optional to include in a Salary Deduction Form?

1. Beneficiary Information: Required when deductions are for benefits paid to third parties (e.g., insurance providers or loan institutions)

2. Variation Clause: Optional section allowing for future changes to deduction amounts with proper notice and consent

3. Cancellation Process: Details on how the employee can cancel or modify the deduction authorization

4. Multiple Deduction Schedule: Used when there are multiple types of deductions or varying amounts over time

What schedules should be included in a Salary Deduction Form?

1. Schedule A - Deduction Calculation: Detailed breakdown of how the deduction amount is calculated, particularly important for percentage-based or variable deductions

2. Schedule B - Payment Details: Details of where the deducted amounts will be paid, including account information for third-party beneficiaries if applicable

3. Appendix 1 - Supporting Documents: List of attached supporting documents such as loan agreements or benefit scheme details that justify the deduction

4. Appendix 2 - Statutory References: Reference to relevant sections of Malaysian employment law governing salary deductions

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Authorisation Form

A Malaysian legal document granting specific powers or permissions from an authorizer to an authorized representative, compliant with Malaysian contract law.

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Download a Standard Salary Deduction Form

Review your own Salary Deduction Form

What is a Salary Deduction Form?

What sections should be included in a Salary Deduction Form?

What sections are optional to include in a Salary Deduction Form?

What schedules should be included in a Salary Deduction Form?

Authors

Alex Denne

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