The Termination Of Security Service Contract Letter is a crucial document used when a client organization wishes to formally end their security service arrangement with a provider in Malaysia. This document is essential for compliance with Malaysian legal requirements, including the Private Security Services Industry Act 1971 and relevant contract law provisions. It should be used when either the contract terms have naturally concluded, when there's a need to change service providers, or in cases of contract breach. The letter typically includes specific details about the termination date, notice period compliance, final payments, asset returns, and handover procedures. It serves as official documentation of the termination process and helps ensure a smooth transition while protecting both parties' interests under Malaysian law.
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1. Letterhead and Date: Company letterhead with full contact details and date of the letter
2. Recipient Details: Full name, title, and address of the security service provider
3. Subject Line: Clear indication that this is a termination notice for the security service contract
4. Contract Reference: Details of the existing contract including reference number and original execution date
5. Termination Notice: Formal statement of termination with specific effective date
6. Reason for Termination: Brief explanation of the termination reason if applicable
7. Notice Period: Confirmation of notice period being served as per contract terms
8. Final Payment Details: Information about final payments and any outstanding amounts
9. Handover Requirements: Specific requirements for the handover of duties, equipment, or access cards
10. Closure Statement: Professional closing statement including any appreciation for services rendered
11. Signature Block: Space for authorized signatory details and signature
1. Breach Details: To be included if termination is due to breach of contract, detailing specific violations
2. Transition Plan: Include when a handover to a new security service provider is planned
3. Confidentiality Reminder: Include when there are specific confidentiality obligations that survive termination
4. Dispute Resolution: Include when there are ongoing disputes or potential areas of disagreement
5. Property Return Schedule: Include when there is significant company property to be returned
6. Outstanding Obligations: Include when there are specific obligations that need to be fulfilled before or after termination
1. Final Payment Schedule: Detailed breakdown of final payments, including any pro-rated amounts
2. Asset Inventory List: List of all company assets and equipment to be returned
3. Handover Checklist: Detailed checklist of all items and responsibilities to be handed over
4. Service Performance Report: Final evaluation of service performance if required for record-keeping
5. Outstanding Issues Log: Documentation of any unresolved matters or pending issues
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