The Surrender Of Tenancy Letter is a crucial document in Nigerian property law that facilitates the formal process of a tenant voluntarily giving up their tenancy rights and returning possession of the property to the landlord. This document is typically used when a tenant wishes to terminate their lease agreement before the natural end of the term, or when both parties have mutually agreed to end the tenancy. It must comply with Nigerian federal legislation, including the Rent Control and Recovery of Residential Premises Act, as well as applicable state-specific tenancy laws. The letter should contain specific details about the property, surrender date, arrangements for final inspection, and provisions for the return of any security deposits. This document helps protect both parties' interests by clearly documenting the terms and conditions of the surrender, preventing future disputes, and ensuring a smooth transition of property possession.
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1. Sender's Details: Full name and current address of the tenant
2. Date: The date when the letter is written
3. Recipient's Details: Landlord's/Property Manager's name and address
4. Property Details: Complete address of the rental property being surrendered
5. Reference Line: Clear subject line stating 'Surrender of Tenancy' and any relevant reference numbers
6. Notice of Surrender: Clear statement of intention to surrender the tenancy
7. Effective Date: Specific date when the surrender will take effect
8. Key Return: Details about when and how keys will be returned
9. Property Inspection: Proposed date for final property inspection
10. Forwarding Address: New address for future correspondence
11. Closing: Professional closing with tenant's signature
1. Security Deposit: Details about security deposit return expectations - include when there is a deposit to be returned
2. Outstanding Payments: Information about any remaining rent or utility payments - include when there are pending payments
3. Reason for Surrender: Explanation for early termination if applicable - include when surrendering before lease end date
4. Maintenance Status: Statement about the condition of the property - include when there are specific property condition issues to address
5. Mutual Agreement Reference: Reference to any prior discussions or agreements about the surrender - include when there have been previous negotiations
1. Original Tenancy Agreement: Copy of the original lease agreement for reference
2. Property Inventory: Current inventory list of any furnishings or fixtures included in the tenancy
3. Photographic Evidence: Recent photographs of the property condition
4. Utility Bills: Copies of final utility bills or proof of payment
5. Correspondence Records: Copies of any relevant previous correspondence regarding the surrender
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