The Disengagement Letter is a crucial document used in the Netherlands to formally terminate professional service relationships. It is essential when ending ongoing service agreements, consulting arrangements, or professional engagements in a manner compliant with Dutch law. The document should be used when either party wishes to terminate the professional relationship, whether due to project completion, changes in business needs, conflicts of interest, or other circumstances. The letter typically includes key elements such as termination date, reason for disengagement, outstanding matters, final billing arrangements, and document handling procedures. It must comply with Dutch Civil Code provisions, particularly regarding service agreements (overeenkomst van opdracht), as well as relevant professional regulations and data protection requirements. This document helps maintain professional relationships while providing legal protection for both parties during the disengagement process.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Date and Address Block: Formal letter heading with current date and client's address
2. Salutation: Professional greeting to the appropriate contact person
3. Reference Line: Clear reference to the existing engagement or service agreement being terminated
4. Confirmation of Termination: Clear statement confirming the termination of services and effective date
5. Reason for Disengagement: Professional and objective explanation of the reason for termination, if appropriate
6. Summary of Completed Work: Brief overview of services provided to date
7. Outstanding Matters: Description of any unfinished work or pending items
8. Next Steps: Clear outline of actions required by either party to complete the disengagement
9. Final Billing: Information about final invoices and payment arrangements
10. Document Return/Retention: Information about handling of client documents and data
11. Closing and Signature: Professional closing, including contact information for any questions
1. Transition Assistance: Details of support offered in transitioning to new service provider, include when there's an ongoing project or complex service relationship
2. Regulatory Notifications: Information about any regulatory filings or notifications required, include for regulated services or professions
3. Conflict Acknowledgment: Statement addressing any conflicts that led to the termination, include when termination is due to professional conflicts
4. Continuing Obligations: Overview of any ongoing obligations that survive termination, include when there are confidentiality or non-compete provisions
5. Insurance and Liability: Statement about professional liability coverage and any relevant limitations, include for high-risk professional services
6. Referral Options: Suggestions for alternative service providers, include when appropriate and no conflicts exist
1. Schedule of Outstanding Matters: Detailed list of unfinished work items and their status
2. Schedule of Documents: Inventory of client documents and materials to be returned or transferred
3. Final Fee Schedule: Breakdown of final billing and any outstanding fees
4. Transition Timeline: Detailed timeline for completing the disengagement process and any transition activities
Find the exact document you need
Company Engagement Letter
Dutch-law governed engagement letter establishing professional services terms between service provider and client company.
Download
Client Engagement Agreement
Dutch law-governed agreement establishing terms and conditions between a service provider and client for professional services engagement.
Download
Business Engagement Letter
A Dutch-law governed professional engagement letter that establishes the terms and conditions for business services between a service provider and client.
Download
Compilation Engagement Letter
A Dutch-law governed engagement letter establishing terms and conditions for financial statement compilation services between an accounting firm and its client.
Download
Client Engagement Letter
A Dutch law-governed engagement letter establishing professional service relationships, outlining service scope, terms, and compliance requirements.
Download
Disengagement Letter
A Dutch law-governed formal letter that terminates a professional services engagement, outlining the terms and conditions of disengagement.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)