The Internal Transfer Letter is a crucial document in Dutch employment practice, used when an employee moves to a different position within the same organization. It serves as an official record of the transfer while ensuring compliance with Dutch employment law and maintaining the continuity of employment. This document is typically required when an employee changes roles, departments, or locations within the same legal entity in the Netherlands. The letter should detail any modifications to the employment relationship while referencing the original employment agreement that remains in force. Key information includes the new position details, reporting structure, effective date, and any changes to terms and conditions. The document must comply with Dutch Civil Code requirements and, where applicable, works council regulations and collective labor agreements (CAOs). It's essential for proper personnel administration and provides clarity to both employer and employee regarding the new arrangement.
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1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and date of the letter
2. Employee Details: Full name and current position of the employee, employee ID if applicable
3. Transfer Overview: Brief statement of the transfer decision and its effective date
4. New Position Details: Title of new position, department, and location
5. Reporting Structure: New reporting line and immediate supervisor
6. Transfer Date: Specific date when the transfer becomes effective
7. Terms and Conditions: Confirmation of which employment terms remain unchanged and specification of any terms that will change
8. Acceptance Section: Space for employee signature and date to indicate acceptance of the transfer
9. Closing and Signatures: Official closing, signature of authorized company representative
1. Salary Adjustment: Include when the transfer involves changes in compensation
2. Benefits Changes: Include when there are modifications to the employee benefits package
3. Relocation Information: Include when the transfer involves changing work location or relocation assistance
4. Transition Period: Include when there is a specific handover period or transition arrangement
5. International Considerations: Include for transfers involving international elements or different legal entities
6. Training Requirements: Include when the new position requires specific training or certifications
7. Probation Period: Include if a probationary period applies to the new position
1. Job Description: Detailed description of the new role, responsibilities, and expectations
2. Benefits Overview: Detailed overview of any modified or new benefits package
3. Organizational Chart: Visual representation of the new department structure and reporting lines
4. Handover Plan: Timeline and responsibilities for transitioning duties, if applicable
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