The Packing List And Commercial Invoice combination represents essential documentation required for international trade operations under Dutch jurisdiction. These documents are mandatory for all cross-border shipments and must comply with both Dutch national legislation and EU regulations. The Commercial Invoice serves as the primary document declaring the value of goods for customs purposes and supporting payment transactions, while the Packing List provides detailed information about the physical characteristics of the shipment. Together, they form a comprehensive documentation package that facilitates customs clearance, supports payment processing, enables efficient logistics handling, and ensures compliance with Dutch and EU trade regulations. These documents are particularly crucial for businesses operating through Dutch ports and logistics hubs, requiring careful attention to both local and EU-wide documentation requirements.
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1. Seller Information: Complete details of the exporting company including name, address, tax/VAT numbers, and contact information
2. Buyer Information: Complete details of the importing company including name, address, tax/VAT numbers, and contact information
3. Invoice Details: Invoice number, date, and reference numbers (purchase order, etc.)
4. Shipment Information: Including shipping date, mode of transport, carrier information, and Incoterms
5. Product Details: Itemized list of products including description, quantity, unit price, and total amount
6. Packaging Details: Number of packages, type of packaging, weights (gross/net), and dimensions
7. Financial Information: Currency, total amount, payment terms, and bank details
8. Declaration: Standard declaration of accuracy and compliance with export/import regulations
1. Export License Information: Required when shipping controlled or restricted goods
2. Certificate of Origin Reference: Include when preferential trade treatment is being claimed
3. Insurance Details: Required when shipping under CIF terms or when insurance is arranged by the seller
4. Special Handling Instructions: Include for dangerous goods, temperature-sensitive items, or items requiring special care
5. Discount Information: Include when trade or volume discounts are applied to the shipment
6. Additional Customs Information: Include specific customs codes, duty rates, or other customs-specific requirements when needed
1. Detailed Packing List: Itemized breakdown of contents per package/container including weights and dimensions
2. Product Specifications: Technical details and specifications of products when required by customs or buyer
3. Quality Certificates: Copies of relevant quality certifications or inspection reports
4. Safety Data Sheets: Required for chemical products or dangerous goods
5. Pictures/Diagrams: Visual documentation of packaging and products when required
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