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Real Estate Agent Referral Form Template for Netherlands

A standardized legal document used in the Netherlands for formalizing referral arrangements between real estate agents or agencies. This document outlines the terms and conditions of the referral relationship, including client details, service scope, fee structures, and professional obligations. It ensures compliance with Dutch real estate regulations, including the Dutch Civil Code and Real Estate Agent Act, while incorporating necessary data protection and anti-money laundering provisions. The form serves as a crucial tool for maintaining professional standards and protecting the interests of all parties involved in the referral process.

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What is a Real Estate Agent Referral Form?

The Real Estate Agent Referral Form is an essential document used in the Netherlands real estate market to facilitate and formalize client referrals between real estate professionals. This document becomes necessary when one agent or agency wishes to refer a client to another agent, typically due to geographical limitations, specialization requirements, or capacity constraints. The form encompasses crucial elements required by Dutch law, including clear identification of parties, detailed service specifications, fee arrangements, and compliance with the Dutch Civil Code and real estate regulations. It serves both as a legal agreement and a professional protocol document, ensuring transparency in referral relationships while maintaining compliance with Dutch privacy laws (GDPR/AVG) and professional standards set by organizations like NVM (Nederlandse Vereniging van Makelaars).

What sections should be included in a Real Estate Agent Referral Form?

1. Parties: Identification of the referring agent, receiving agent, and their respective business details including registration numbers and licenses

2. Background: Brief context of the referral arrangement and the purpose of the agreement

3. Definitions: Key terms used in the agreement including 'Referred Client', 'Referral Fee', 'Transaction', and 'Property'

4. Referral Details: Specific information about the referred client and their requirements

5. Services to be Provided: Description of the services the receiving agent will provide to the referred client

6. Referral Fee Structure: Details of the referral fee calculation, payment terms, and conditions for fee eligibility

7. Duration and Validity: Period for which the referral arrangement is valid

8. Confidentiality: Obligations regarding client information and data protection compliance

9. Professional Obligations: Commitment to professional standards and regulatory compliance

10. Signatures: Execution section for both agents to sign and date the agreement

What sections are optional to include in a Real Estate Agent Referral Form?

1. Multiple Property Clause: Additional terms for cases where the client may be interested in multiple properties

2. International Payments: Specific arrangements for international fee transfers, if agents are in different countries

3. Client Acknowledgment: Optional section for client signature acknowledging the referral arrangement

4. Dispute Resolution: Specific procedures for handling disagreements, if desired beyond standard legal remedies

5. Non-Circumvention: Provisions preventing direct engagement between parties bypassing the referral arrangement

6. Marketing Restrictions: Specific limitations on how the receiving agent may market to or communicate with the referred client

What schedules should be included in a Real Estate Agent Referral Form?

1. Schedule A - Client Information Form: Detailed information about the referred client including contact details and requirements

2. Schedule B - Fee Calculation Example: Illustrative example of how the referral fee will be calculated in different scenarios

3. Schedule C - Required Documentation: Checklist of documents required from both agents for regulatory compliance

4. Appendix 1 - Privacy Notice: GDPR-compliant privacy notice explaining how client data will be handled

5. Appendix 2 - Agent Credentials: Copies of relevant licenses and registrations for both agents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Netherlands

Publisher

Ƶ

Document Type

Broker Agreement

Cost

Free to use

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