Salon Intake Form

Salon Intake Form for the Netherlands

Salon Intake Form Template for Netherlands

A comprehensive client intake form designed for salon operations in the Netherlands, compliant with Dutch law and EU GDPR requirements. This document serves as the initial client assessment and service agreement, collecting essential personal information, medical history, and service preferences while establishing informed consent for treatments. The form incorporates necessary privacy notices and data protection measures as required by Dutch and EU regulations, while also addressing specific health and safety requirements mandated by Dutch personal care service legislation.

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What is a Salon Intake Form?

The Salon Intake Form is a crucial document required for all new clients seeking services at beauty and wellness establishments in the Netherlands. This document serves multiple purposes: it collects essential client information, ensures compliance with Dutch health and safety regulations, meets GDPR requirements for personal data handling, and establishes a clear understanding between the service provider and client. The form must be completed before any services can be rendered, creating a legal record of client consent, medical history, and service preferences. As a standard practice in the Dutch personal care industry, this intake form also incorporates specific local requirements for salon operations and client safety protocols, making it an essential tool for risk management and service customization.

What sections should be included in a Salon Intake Form?

1. Personal Information: Basic client details including name, contact information, date of birth, and preferred contact method

2. Emergency Contact: Details of who to contact in case of emergency

3. Medical History: General health information relevant to salon services, including allergies, skin conditions, and medications

4. Service History: Previous salon experiences, treatments, and any adverse reactions

5. Privacy Notice: GDPR-compliant explanation of how personal data will be collected, used, and protected

6. Consent Declaration: Client's agreement to services and acknowledgment of risks

7. Photo Consent: Permission for before/after photos and their usage

What sections are optional to include in a Salon Intake Form?

1. Pregnancy Declaration: Required for clients who are pregnant or nursing, includes specific health considerations

2. Minor Consent: Additional section when the client is under 18, requiring parent/guardian authorization

3. Special Treatment Requirements: For clients requiring specific accommodations or having special needs

4. COVID-19 Screening: Temporary section for pandemic-related health screening when required by local regulations

5. Loyalty Program Registration: Optional enrollment in salon rewards or membership programs

What schedules should be included in a Salon Intake Form?

1. Treatment Price List: Current service menu with prices (can be updated without requiring new intake form)

2. Salon Terms and Conditions: Detailed terms of service, cancellation policy, and client responsibilities

3. Product Sensitivity Test Record: Log for patch tests and sensitivity checks for various products

4. Treatment History Log: Ongoing record of services received and products used

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Generate a Bespoke Document

Download a Standard Salon Intake Form

Review your own Salon Intake Form

What is a Salon Intake Form?

What sections should be included in a Salon Intake Form?

What sections are optional to include in a Salon Intake Form?

What schedules should be included in a Salon Intake Form?

Authors

Alex Denne

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