The Student Exchange Agreement serves as the primary legal framework for establishing and maintaining international student exchange programs between higher education institutions under Dutch law. This document is essential when institutions wish to formalize their commitment to academic cooperation and student mobility. It typically includes comprehensive provisions covering academic arrangements, administrative procedures, financial terms, and support services, while ensuring compliance with Dutch education legislation, immigration requirements, and EU regulations. The agreement is particularly important for Dutch institutions participating in international education programs, as it must align with the Dutch Higher Education and Research Act (WHW) and the Code of Conduct for International Students in Dutch Higher Education.
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1. Parties: Identification of the participating educational institutions
2. Background: Context of the agreement and general objectives of the exchange program
3. Definitions: Definitions of key terms used throughout the agreement
4. Purpose and Scope: Detailed objectives and scope of the exchange program
5. Duration and Renewal: Term of the agreement and conditions for renewal
6. Number and Selection of Students: Quota of exchange students and selection criteria
7. Academic Arrangements: Credit recognition, course requirements, and academic responsibilities
8. Financial Arrangements: Tuition fees, financial responsibilities of each institution and students
9. Student Support Services: Support services provided by host institution including orientation and academic guidance
10. Rights and Obligations: Responsibilities of both institutions and participating students
11. Immigration and Insurance: Visa requirements and mandatory insurance coverage
12. Termination: Conditions and process for terminating the agreement
13. Governing Law: Specification of Dutch law as governing law and jurisdiction
14. Execution: Signature blocks and execution details
1. Staff Exchange: Include when the agreement also covers faculty and staff exchange opportunities
2. Research Collaboration: Include when institutions wish to facilitate joint research activities
3. Housing Arrangements: Include when specific accommodation arrangements are guaranteed
4. Language Requirements: Include when specific language proficiency requirements apply
5. Joint Programs: Include when the exchange is part of a joint or double degree program
6. Intellectual Property: Include when exchange involves research or creative work
7. Cultural Programs: Include when specific cultural integration activities are provided
8. Force Majeure: Include detailed provisions for handling unexpected circumstances like pandemics
1. Schedule 1: Academic Calendar: Detailed academic calendar including orientation dates, term dates, and examination periods
2. Schedule 2: Available Courses: List of courses available to exchange students at each institution
3. Schedule 3: Financial Schedule: Detailed breakdown of fees, costs, and financial responsibilities
4. Schedule 4: Support Services: Detailed description of support services available to exchange students
5. Schedule 5: Contact Information: List of key contacts at both institutions
6. Appendix A: Application Process: Detailed application procedures and requirements
7. Appendix B: Immigration Guidelines: Step-by-step guide for visa and residence permit processes
8. Appendix C: Student Code of Conduct: Behavioral expectations and academic integrity guidelines
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