The Decision Memorandum is a critical governance tool widely used across New Zealand's public and private sectors for facilitating and documenting important organizational decisions. This document type is particularly relevant when significant operational, strategic, or policy decisions need to be made with proper documentation and accountability. The memorandum typically includes comprehensive analysis of options, implications, and recommendations, ensuring compliance with New Zealand's public sector requirements and corporate governance standards. It serves as both a decision-making tool and an official record, making it essential for audit trails and organizational memory. Decision Memoranda are commonly used in situations requiring formal approval processes, especially where decisions may have significant financial, operational, or strategic implications for the organization.
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Key Requirements PROMPT example:
Decision Memorandum
"I need a Decision Memorandum for our department's proposed transition to a hybrid work model by March 2025, including analysis of infrastructure requirements, cost implications, and impact on staff productivity."
1. Header Information: Document reference number, date, security classification, and distribution list
2. Subject: Clear, concise statement of the matter requiring decision
3. Purpose: Brief statement of why this decision is needed and what outcome is sought
4. Background: Relevant context and history of the issue, including any previous decisions or related matters
5. Current Situation: Description of the current state of affairs and why a decision is needed now
6. Analysis: Detailed examination of the issue, including key considerations, risks, and implications
7. Options: Presentation of viable alternatives, with pros and cons for each option
8. Financial Implications: Cost analysis and budgetary considerations for each option
9. Recommendation: Clear statement of the recommended course of action with justification
10. Next Steps: Implementation plan or required actions following the decision
1. Consultation: Summary of stakeholder engagement and feedback - include when multiple parties or departments are affected
2. Legal Considerations: Analysis of legal implications - include when decision has legal ramifications
3. Risk Assessment: Detailed risk analysis and mitigation strategies - include for high-impact decisions
4. Treaty of Waitangi Implications: Analysis of impact on Māori and Treaty obligations - include when decision affects Māori interests
5. Environmental Impact: Environmental considerations - include when decision has environmental implications
6. Communications Plan: Strategy for communicating the decision - include for decisions affecting external stakeholders
7. Timeline: Detailed implementation timeline - include for complex implementations
1. Financial Analysis: Detailed cost breakdowns and financial projections
2. Stakeholder Analysis: Comprehensive analysis of affected parties and their interests
3. Risk Register: Detailed risk assessment matrix and mitigation strategies
4. Implementation Plan: Detailed action plan with timelines and responsibilities
5. Supporting Documentation: Related reports, correspondence, or previous decisions
6. Consultation Summary: Detailed record of consultation process and feedback received
Authors
Relevant legal definitions
Clauses
Relevant Industries
Government Administration
Public Sector
Healthcare
Education
Infrastructure
Financial Services
Environmental Management
Social Services
Defense and Security
Local Government
Crown Entities
State-Owned Enterprises
Non-Profit Organizations
Corporate Governance
Relevant Teams
Executive Leadership
Corporate Governance
Policy and Planning
Operations
Finance
Risk and Compliance
Legal
Strategy
Project Management Office
Corporate Services
Internal Audit
Business Development
Public Relations
Human Resources
Information Management
Relevant Roles
Chief Executive Officer
Managing Director
Department Head
Policy Manager
Operations Manager
Project Director
Finance Manager
Risk Manager
Compliance Officer
Board Secretary
Executive Director
Senior Policy Advisor
Strategy Manager
Program Manager
Decision Authority
Corporate Services Manager
General Manager
Chief Financial Officer
Public Sector Manager
Governance Officer
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