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End Of Tenancy Form Template for New Zealand

A comprehensive document used in New Zealand's residential tenancy sector to formally document and manage the conclusion of a residential tenancy agreement. This form, governed by the Residential Tenancies Act 1986, serves as an official record of the property's condition at the end of the tenancy, details any changes or damage to the property, confirms the return of keys and access devices, and establishes the agreed arrangements for bond refund and final payments. It provides crucial documentation for both landlords and tenants, helping to prevent disputes and ensure a clear, legally-compliant process for tenancy conclusion.

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What is a End Of Tenancy Form?

The End Of Tenancy Form is a critical document used in New Zealand's residential property sector to formally conclude a tenancy agreement between landlords and tenants. This document is essential when a fixed-term or periodic tenancy comes to an end, whether by expiration of the term, mutual agreement, or other circumstances permitted under the Residential Tenancies Act 1986. The form captures crucial information including the final property inspection results, confirmation of returned keys, utility readings, cleaning status, and any agreements regarding bond refund or deductions. It serves as a protective measure for all parties involved, providing clear documentation of the property's condition and any outstanding matters at the conclusion of the tenancy. The document helps ensure compliance with New Zealand tenancy laws while minimizing the potential for future disputes regarding the property's condition or financial settlements.

What sections should be included in a End Of Tenancy Form?

1. Property and Parties Information: Details of the rental property address, landlord/property manager, and tenant(s)

2. Tenancy Details: Information about the tenancy period, type of tenancy, and original condition report reference

3. Property Inspection Details: Date and time of final inspection, parties present during inspection

4. Property Condition Assessment: Detailed room-by-room evaluation of the property's current condition compared to initial state

5. Cleaning and Maintenance Status: Checklist of cleaning and maintenance tasks completed or required

6. Utility and Services Status: Final readings for utilities and confirmation of service disconnections

7. Keys and Access Devices: Inventory of all keys and access devices being returned

8. Bond Details: Information about bond refund arrangements and any proposed deductions

9. Forwarding Details: New contact information for tenants and arrangements for future communications

10. Signatures and Declarations: Final agreement and signatures from all parties confirming the end of tenancy arrangements

What sections are optional to include in a End Of Tenancy Form?

1. Damage Assessment: Detailed section for documenting any damage beyond normal wear and tear, with cost estimates - used when damage is identified

2. Dispute Notes: Section for recording any disagreements about property condition or bond deductions - included when there are unresolved issues

3. Maintenance Requirements: List of maintenance tasks required after tenant departure - used when specific repairs or maintenance are needed

4. Outstanding Payments: Details of any rent arrears or unpaid utilities - included when there are outstanding financial matters

5. Early Termination Details: Additional information required when tenancy ends before the original end date - used for early terminations

6. Property Modifications: Documentation of any modifications made to the property during tenancy - included when alterations were made

What schedules should be included in a End Of Tenancy Form?

1. Schedule A - Property Condition Photos: Dated and labeled photographs documenting the final condition of each room and area

2. Schedule B - Cleaning Checklist: Detailed checklist showing completed cleaning tasks and any outstanding requirements

3. Schedule C - Meter Readings: Final utility meter readings with photographic evidence where applicable

4. Schedule D - Damage Report: Detailed documentation of any damage including photos and repair quotes

5. Schedule E - Inventory Checklist: List of any furniture, appliances, or fixtures provided with the property and their condition

6. Appendix 1 - Supporting Documents: Copies of relevant documentation such as cleaning receipts, contractor quotes, or utility bills

7. Appendix 2 - Initial Property Condition Report: Copy of the initial property condition report for comparison purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

New Zealand

Publisher

Ƶ

Cost

Free to use

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