The Joining Letter After Medical Leave is a crucial document used in New Zealand workplaces when an employee returns to work following a period of medical absence. This document serves multiple purposes: it formally welcomes the employee back, confirms their return date and arrangements, outlines any modifications to their role or working conditions, and ensures compliance with New Zealand employment legislation including the Employment Relations Act 2000 and Health and Safety at Work Act 2015. The letter should be issued before the employee's return and must include clear information about the return-to-work process, any medical requirements, and available support systems. It provides legal protection for both employer and employee by documenting agreed arrangements and any workplace accommodations.
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1. Opening and Welcome: Formal letter opening with date, employee details, and a warm welcome back message
2. Return Date Confirmation: Clear statement of the confirmed date of return to work
3. Position and Department: Confirmation of the role and department the employee is returning to
4. Working Hours and Location: Confirmation of standard working hours and primary work location
5. Salary and Benefits: Confirmation that previous salary and benefits remain unchanged
6. Immediate Next Steps: Information about first day back procedures and any initial meetings
7. Contact Information: Details of key contacts for support during the return transition
8. Closing: Formal letter closing with signatures and company details
1. Modified Duties: Details of any temporary or permanent modifications to duties based on medical advice
2. Phased Return Plan: Outline of gradual return to work schedule if applicable
3. Medical Requirements: Any ongoing medical clearances or check-ups required
4. Workplace Accommodations: Specific workplace adjustments or accommodations being made
5. Support Services: Information about available employee assistance programs or support services
6. Training Requirements: Details of any refresher training or updates needed upon return
1. Schedule A - Return to Work Plan: Detailed plan outlining the phased return schedule if applicable
2. Schedule B - Medical Clearance: Copy of medical clearance certificate or fitness for work documentation
3. Schedule C - Modified Duties Description: Detailed description of any modified or adjusted duties
4. Schedule D - Workplace Accommodations: Specific details of any workplace modifications or accommodations
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Education
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Relevant Teams
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People & Culture
Employee Relations
Occupational Health
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People Operations
Employee Services
HR Operations
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Relevant Roles
HR Manager
HR Director
People Operations Manager
Employment Relations Manager
Return to Work Coordinator
HR Business Partner
People & Culture Manager
Occupational Health Manager
Human Resources Officer
Employee Relations Specialist
HR Administrator
Workplace Relations Manager
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