The Roommate Notice to Vacate is a crucial document in New Zealand's residential housing sector, designed to formalize the process of ending a shared living arrangement. This document is typically used when a roommate who may or may not be on the main lease decides to move out of a shared living situation. It needs to comply with New Zealand residential practices and may fall under either the Residential Tenancies Act 1986 if the roommate is on the lease, or general contract law if they are not. The notice should include specific details about the departure date, property condition requirements, and arrangements for final payments or bond refunds. It serves as a formal record of the intention to end the living arrangement and helps prevent potential disputes by clearly documenting the departure terms and conditions.
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1. Date and Address Block: Current date and full address of the property, including unit/apartment number if applicable
2. Recipient Details: Name(s) of all flatmates and/or property manager/landlord being notified
3. Notice Statement: Clear statement of intention to vacate, including the specific room or area currently occupied
4. Current Living Details: Brief description of current living arrangement, including move-in date and any relevant agreement references
5. Intended Vacation Date: Specific date when the room will be vacated, ensuring it complies with any agreed notice periods
6. Property Condition: Statement regarding the condition the room will be left in and any cleaning commitments
7. Key Return: Details about when and how keys will be returned
8. Contact Information: Your future contact details for any follow-up communication
9. Signature Block: Your full name, signature, and date of signing
1. Bond Refund Details: Include when there is a bond to be returned, including bank account details for refund
2. Utility Accounts: Include when there are shared utility accounts that need to be transferred or closed
3. Forwarding Address: Include when you're comfortable sharing your new address for future correspondence
4. Reason for Vacation: Include when it's appropriate or necessary to explain the reason for leaving
5. Outstanding Payments: Include when there are any remaining payments to be settled or payment arrangements to be made
1. Property Condition Report: Detailed report of the current condition of the room and any shared spaces you're responsible for
2. Inventory List: List of any furniture or items that belong to you and will be removed, or items that belong to the property and will remain
3. Utility Readings: Current meter readings for any relevant utilities to facilitate final billing
4. Cleaning Checklist: Detailed list of cleaning tasks to be completed before vacation
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