The Affidavit of Explanation is a crucial legal instrument in the Philippine legal system, commonly used when individuals or organizations need to provide formal clarification or explanation of circumstances. This document type is particularly relevant when addressing discrepancies in official records, explaining missing documents, clarifying name variations, or providing context for business transactions. The affidavit must be executed in accordance with Philippine notarial laws and requires the affiant to appear personally before a notary public. An Affidavit of Explanation carries serious legal implications as it is considered a sworn testimony, making it subject to perjury laws if false statements are made. It's widely accepted by government agencies, financial institutions, and private entities throughout the Philippines as a formal means of explanation.
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1. Title and Jurisdiction: States 'AFFIDAVIT OF EXPLANATION' and the jurisdiction where it is being executed
2. Affiant Information: Full name, age, citizenship, civil status, and complete address of the person making the affidavit
3. Oath Declaration: Standard declaration that the affiant is making the statement under oath
4. Statement of Competency: Declaration that the affiant is of legal age and sound mind
5. Main Explanation: Clear, chronological, and detailed explanation of the circumstances or facts being explained
6. Statement of Truth: Declaration that all statements made are true and correct to the best of the affiant's knowledge
7. Jurat: Notarial section stating where and when the document was signed and sworn to
8. Signature Block: Affiant's signature, printed name, and government ID information
1. Supporting Facts: Additional background information or context when the explanation requires historical or contextual details
2. Witness Statement: When another person needs to corroborate the explanation being provided
3. Purpose Declaration: Specific statement about why the affidavit is being executed, used when required by receiving entity
4. Government ID Details: Detailed information about the government IDs presented during notarization, used when required by specific jurisdictions
5. Prior Related Events: Description of previous relevant events or documents, used when the explanation relates to past occurrences
1. Annex A - Supporting Documents: Copies of relevant documents referenced in the explanation (e.g., receipts, certificates, letters)
2. Annex B - Photo Documentation: Photographs or images supporting the explanation, if applicable
3. Annex C - Identity Documents: Copies of government-issued IDs used for notarization
4. Annex D - Related Correspondence: Copies of relevant emails, letters, or other correspondence mentioned in the affidavit
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