An Authorization Letter To Drive My Vehicle is a crucial document in the Philippines that provides legal permission for someone other than the owner to operate a specific vehicle. This document is essential in various situations, such as when lending a vehicle to family members, allowing employees to use company vehicles, or authorizing temporary drivers. It must comply with Philippine transportation laws, particularly Republic Act No. 4136 (Land Transportation and Traffic Code) and LTO regulations. The letter typically includes comprehensive details about the vehicle, the owner, and the authorized driver, along with specific terms of use and duration of authorization. This documentation helps prevent legal issues related to unauthorized vehicle use and provides clear evidence of the owner's consent.
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1. Date and Location: Current date and place where the letter is being executed
2. Vehicle Owner Details: Complete name, address, and contact information of the vehicle owner
3. Authorized Driver Details: Complete name, address, contact information, and driver's license number of the person being authorized
4. Vehicle Information: Detailed vehicle information including make, model, year, color, plate number, and registration number
5. Authorization Statement: Clear statement of authorization including the scope and duration of permission to drive the vehicle
6. Terms and Conditions: Basic conditions of use, including geographical limitations and purpose of use
7. Owner's Declaration: Statement confirming ownership and right to authorize use of the vehicle
8. Signatures: Signature lines for both the vehicle owner and authorized driver
1. Insurance Coverage: Details of vehicle insurance coverage and any specific requirements - include when the authorized driver needs to be aware of insurance terms
2. International Travel Authorization: Additional authorization for crossing borders - include when vehicle will be driven to other countries
3. Commercial Use Permission: Specific authorization for commercial or business use - include when vehicle will be used for business purposes
4. Emergency Contacts: List of emergency contacts - include when authorization is for extended periods
5. Fuel and Maintenance: Responsibilities for fuel costs and maintenance - include when these need to be explicitly defined
1. Copy of Vehicle Registration: Photocopy of current vehicle registration certificate
2. Copy of Owner's ID: Photocopy of vehicle owner's valid government-issued ID
3. Copy of Driver's License: Photocopy of authorized driver's valid driver's license
4. Insurance Policy Details: Summary or copy of relevant insurance policy pages
5. Vehicle Photographs: Recent photographs of the vehicle showing its current condition
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Field Service Engineer
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Executive Assistant
Company Driver
Security Manager
Facilities Manager
Business Owner
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