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The Petty Cash Acknowledgement Letter is a crucial financial control document used in Philippine business operations to establish clear accountability for petty cash funds. This document becomes necessary when an organization needs to delegate the responsibility of managing small cash funds for day-to-day operational expenses. It serves as a formal record of the handover of petty cash funds and clearly defines the custodian's responsibilities, ensuring compliance with Philippine financial regulations, including the National Internal Revenue Code and corporate governance requirements. The letter typically includes specific details about the fund amount, authorized uses, replenishment procedures, and reporting requirements, providing protection for both the organization and the custodian.

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: Name and position of the petty cash custodian

3. Subject Line: Clear indication that this is a Petty Cash Acknowledgement Letter

4. Fund Details: Specific amount of petty cash fund being entrusted

5. Responsibilities: Key duties and obligations of the petty cash custodian

6. Usage Guidelines: Permitted and prohibited uses of the petty cash fund

7. Replenishment Process: Procedure for requesting and obtaining fund replenishment

8. Acknowledgement Statement: Formal statement of acceptance of responsibility

9. Signature Blocks: Space for signatures of both the custodian and authorizing officer