The Separation Certificate For Subcontractors is a mandatory document in the Philippines, required under DOLE regulations and the Labor Code of the Philippines. It is issued when a subcontractor's engagement ends, whether due to project completion, contract termination, or other circumstances. This certificate serves multiple purposes: it provides official documentation of the subcontractor's work history, confirms the settlement of all obligations between parties, and can be used as a reference for future employment opportunities. The document must comply with specific requirements set by Philippine labor laws, including details about the nature of work, duration of engagement, and reason for separation. It's particularly important in industries with high subcontracting activity and helps maintain transparent, well-documented professional relationships while protecting both the company's and subcontractor's interests.
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1. Certificate Header: Official letterhead, certificate number, and title 'Separation Certificate for Subcontractor'
2. Subcontractor Information: Complete name, address, and identification details of the subcontractor
3. Company Information: Details of the principal company and contractor/agency issuing the certificate
4. Engagement Details: Duration of engagement, project details, and nature of work performed
5. Separation Information: Effective date of separation and nature/reason for separation
6. Performance Statement: Brief statement about the subcontractor's performance and conduct during the engagement
7. Financial Statement: Confirmation of final payment and settlement of all financial obligations
8. Authentication: Date of issuance, authorized signatory details, and company seal/stamp
1. Project Completion Statement: Used when separation is due to project completion, detailing the completed deliverables
2. Rehire Eligibility: Statement about eligibility for future engagement, included when company policy requires it
3. Special Commendations: Include when the subcontractor has received awards or special recognition
4. Clearance Information: Details of clearances obtained from different departments, if required by company policy
5. Benefits Statement: Include if there are any applicable benefits or special compensations upon separation
1. Schedule A - Employment History: Detailed record of projects/assignments undertaken during the engagement period
2. Schedule B - Final Settlement Details: Breakdown of final payments, including any separating benefits or adjustments
3. Schedule C - Clearance Checklist: List of cleared items from various departments (tools, equipment, documents, etc.)
4. Appendix 1 - Supporting Documents: List of attached supporting documents (if any), such as completion certificates or clearance forms
5. Appendix 2 - Skills and Training: Optional list of skills, certifications, and training completed during the engagement
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