An Authorization Letter For Passport Collection is a crucial document in Pakistan's passport processing system, necessary when the passport holder cannot personally collect their passport from the passport office. This document must comply with Pakistan's Passport Act, 1974, and related regulations, requiring specific details such as the authorized person's complete identification, the passport holder's information, and the passport application details. It's commonly used when individuals are unable to collect their passports due to illness, travel, work commitments, or other valid reasons. The letter must be properly executed with witnesses and, in some cases, notarization to ensure its validity. This authorization is typically valid for a single use and specific to the passport collection purpose only.
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1. Date and Place: Current date and city/location where the letter is being executed
2. Addressing Authority: Formal address to the passport office or relevant authority
3. Author Introduction: Details of the passport holder including full name, CNIC number, and passport number
4. Authorized Person Details: Complete information about the person being authorized including full name and CNIC number
5. Authorization Statement: Clear statement of authorization for passport collection
6. Passport Details: Specific details of the passport to be collected including application/tracking number
7. Declaration of Authenticity: Statement confirming the authenticity of the information provided
8. Contact Information: Contact details of both the authorizing person and authorized representative
9. Signature Block: Space for signatures of the authorizing person and witnesses
1. Relationship Statement: Statement explaining the relationship between the authorizing person and authorized representative, used when required by specific passport offices
2. Duration of Authorization: Specific validity period of the authorization, used when the authority needs to be time-bound
3. International Usage Clause: Additional clauses for letters that may need to be used internationally, including apostille requirements
4. Emergency Contact: Additional contact person details, used in cases where extra verification might be needed
5. Special Instructions: Any specific instructions for the authorized person regarding the collection process, used when there are particular requirements or conditions
1. Identity Documents: Copies of CNIC/identity documents of both parties
2. Passport Application Receipt: Copy of the passport application submission receipt
3. Witness Information: Details and copies of identity documents of witnesses
4. Proof of Relationship: Documents proving relationship between parties (if required)
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