The Early Termination Letter is a crucial document used in Pakistani business practice when an employer needs to end an employment relationship before its intended duration or through a formal notification process. It must strictly adhere to Pakistani labor laws, including the Contract Act 1872, Industrial and Commercial Employment Ordinance 1968, and relevant provincial regulations. This document is essential for protecting both employer and employee rights, providing clear documentation of the termination decision, outlining notice periods, detailing final settlements, and specifying handover requirements. The letter should be drafted with careful consideration of legal requirements while maintaining professional courtesy and clarity.
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1. Letter Header: Including sender's details, recipient's details, date, and reference number
2. Subject Line: Clear indication that this is an Early Termination Notice
3. Formal Salutation: Professional greeting to the recipient
4. Reference to Employment Contract: Mention of original employment contract date and position
5. Termination Statement: Clear statement of termination decision with effective date
6. Notice Period: Specification of notice period as per contract or labor laws
7. Reason for Termination: Brief, professional explanation of termination reason if appropriate
8. Final Settlement: Information about final salary, benefits, and dues
9. Handover Requirements: List of company property to be returned and handover procedures
10. Closing Statement: Professional closing with good wishes for future endeavors
11. Signature Block: Sender's name, designation, and signature
1. Garden Leave: Include when employee is required to serve notice period away from office
2. Non-Compete Reminder: Include when employment contract contains non-compete clauses
3. Reference Offer: Include when company is willing to provide references for future employment
4. Exit Interview: Include when company policy requires an exit interview
5. Continuation of Benefits: Include when specific benefits continue post-termination
6. Legal Rights Reservation: Include when there are potential legal issues or disputes
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
2. Company Property Checklist: List of all company assets to be returned with their current status
3. Handover Document List: Detailed list of documents, projects, and responsibilities to be handed over
4. Benefits Statement: Statement of benefits status and post-termination continuation details if applicable
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