The End Of Temporary Contract Letter is a crucial document used in Pakistani employment relationships to formally communicate the conclusion of a fixed-term employment contract. It is required under Pakistani labor laws, particularly the Industrial and Commercial Employment (Standing Orders) Ordinance 1968, and must be issued with appropriate notice before the contract's end date. This document serves multiple purposes: it confirms the end date of employment, details final settlements, outlines the handover process, and ensures compliance with legal requirements for contract termination. The letter is particularly important in Pakistan's employment landscape where temporary contracts are common across various sectors and must be handled in accordance with both federal and provincial labor regulations. It helps prevent potential disputes by clearly documenting the termination process and final arrangements.
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1. Letter Header: Company letterhead, date, reference number, and formal address to the employee
2. Subject Line: Clear indication that this is an End of Temporary Contract notification
3. Contract Details: Reference to the original contract date, position, and agreed end date
4. Confirmation of End Date: Clear statement of the contract's end date and confirmation that it will not be renewed
5. Final Working Day Arrangements: Specific details about the last working day and any handover requirements
6. Final Settlement Information: Details of final salary, benefits, and any other entitlements due
7. Company Property Return: List of company properties to be returned before departure
8. Closing Statement: Expression of appreciation and future reference provision if applicable
9. Signature Block: Space for authorized signatory details and signature
1. Performance Appreciation: Optional section for highlighting employee's contributions, used when the employee has performed well and a positive reference might be needed
2. Future Opportunities: Statement about potential future opportunities with the company, included when there's a possibility of rehiring
3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations, included when employee had access to sensitive information
4. Exit Interview: Details of exit interview arrangements, included when company policy requires one
5. Benefits Continuation: Information about any benefits that continue post-employment, included when applicable
6. Certificate of Service: Mention of service certificate issuance, included when required by law or company policy
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and any deductions
2. Company Property Checklist: Itemized list of company properties to be returned with acknowledgment section
3. Clearance Form: Department-wise clearance form to ensure all handovers are completed
4. Service Certificate: Official document confirming the duration and nature of employment as required by Pakistani law
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