Framework Agreement In Procurement is a strategic procurement tool used in Pakistani public sector organizations to establish long-term arrangements with suppliers for recurring procurement needs. This document type is particularly relevant when organizations need to maintain a flexible yet structured approach to procurement, avoiding the need for repeated tender processes while ensuring compliance with PPRA regulations. The agreement sets out standard terms, conditions, and procedures that will apply to subsequent call-off contracts, typically covering aspects such as pricing mechanisms, quality standards, and ordering procedures. It's designed to achieve better value for money through economies of scale, reduced administrative burden, and improved procurement efficiency while maintaining transparency and competition in accordance with Pakistani procurement laws.
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1. Parties: Identification of the contracting authority and the supplier(s), including full legal names, addresses, and registration details
2. Background: Context of the framework agreement, its purpose, and the procurement needs it addresses
3. Definitions: Detailed definitions of terms used throughout the agreement
4. Scope of Framework: Details of the goods/services covered, duration, and geographical scope
5. Operation of Framework: Procedures for calling off contracts, ordering process, and award criteria
6. Pricing Structure: Pricing mechanism, price adjustments, and payment terms
7. Performance Standards: Quality standards, KPIs, and service levels required
8. Contract Management: Procedures for managing the framework, including review meetings and reporting requirements
9. Obligations of the Parties: Key responsibilities and obligations of both the authority and supplier(s)
10. Compliance and Audit: Requirements for regulatory compliance, record-keeping, and audit rights
11. Confidentiality and Data Protection: Provisions for handling confidential information and data protection
12. Termination: Grounds and procedures for termination of the framework or call-off contracts
13. Dispute Resolution: Procedures for resolving disputes between parties
14. General Provisions: Standard boilerplate clauses including notices, amendments, and governing law
1. Mini-Competition Procedure: Required when the framework allows for mini-competitions between suppliers; details the process for conducting these competitions
2. Environmental Requirements: Include when there are specific environmental or sustainability requirements in the procurement
3. Social Value Commitments: Include when there are specific social value or local content requirements
4. Security Requirements: Required when dealing with sensitive information or critical infrastructure
5. Insurance Requirements: Include when specific insurance coverage is required beyond standard requirements
6. Business Continuity: Include for critical supplies or services requiring specific business continuity arrangements
7. Transfer of Personnel: Required when the framework might involve transfer of employees (TUPE-like situations)
8. Intellectual Property Rights: Include when the procurement involves creation or licensing of intellectual property
1. Schedule 1 - Specification: Detailed technical specifications of goods/services covered by the framework
2. Schedule 2 - Pricing Schedule: Detailed pricing information, including rate cards and price adjustment mechanisms
3. Schedule 3 - Award Criteria: Criteria for awarding call-off contracts under the framework
4. Schedule 4 - Call-off Terms and Conditions: Standard terms and conditions for individual call-off contracts
5. Schedule 5 - Performance Monitoring: KPIs, reporting requirements, and monitoring procedures
6. Schedule 6 - Form of Call-off Contract: Template contract for individual call-offs under the framework
7. Schedule 7 - Supplier Personnel: Key personnel requirements and qualifications
8. Schedule 8 - Processing of Personal Data: Details of any personal data processing under the framework
9. Appendix A - Approved Supplier List: List of approved suppliers under the framework (for multi-supplier frameworks)
10. Appendix B - Required Forms: Standard forms for ordering, variation, and other framework procedures
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