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The Letter of Intent to Renew Service Contract is a crucial business document used in Pakistani commercial practice when parties wish to formally communicate their intention to continue an existing service relationship. This document is typically employed 2-3 months before the expiration of an existing service contract, providing a framework for renewal negotiations while ensuring business continuity. It operates under Pakistani law, particularly the Contract Act 1872 and related commercial legislation, and serves to document preliminary commitment while final terms are being negotiated. The letter typically includes reference to the original contract, proposed renewal terms, timeline for finalization, and any material changes to be incorporated in the renewed agreement. It's particularly valuable in complex service relationships where continuous service is critical and where formal documentation of intent is necessary for internal approvals or compliance requirements.

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Full name, title, and address of the recipient

3. Subject Line: Clear indication that this is a Letter of Intent to Renew Service Contract with reference to the original contract

4. Opening Statement: Formal greeting and clear statement of intent to renew the existing service contract

5. Contract Reference: Specific details of the existing contract including original date, contract number, and basic scope

6. Renewal Terms: Proposed duration of renewal and any key terms that will continue or change

7. Timeline: Proposed timeline for finalizing the renewal and key dates

8. Closing Statement: Expression of commitment to continue the business relationship

9. Signature Block: Space for authorized signatory's name, title, and signature