The Company Privacy Notice is a mandatory document for organizations operating in Qatar that collect, process, or store personal data. This document is essential for compliance with Qatar's Personal Data Privacy Protection Law (Law No. 13 of 2016) and must be maintained and updated regularly to reflect current data handling practices. It serves multiple purposes: ensuring legal compliance, establishing transparency with stakeholders, and demonstrating the company's commitment to data protection. The notice must address specific requirements under Qatari law, including data subject rights, consent mechanisms, and data transfer restrictions. For companies operating in the Qatar Financial Centre, additional regulatory requirements may apply. This document should be reviewed and updated periodically to reflect changes in data processing activities or regulatory requirements.
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1. Introduction and Scope: Overview of the privacy notice, its purpose, and who it applies to
2. Definitions: Key terms used throughout the privacy notice, aligned with Qatar's Personal Data Privacy Protection Law
3. Types of Personal Data We Collect: Comprehensive list of personal data categories collected and processed
4. How We Collect Your Data: Methods and sources of data collection, including direct and indirect collection
5. Legal Basis for Processing: Legal grounds for processing personal data under Qatar law
6. How We Use Your Data: Purposes for which personal data is processed, including specific business purposes
7. Data Sharing and Disclosure: Information about third parties with whom data is shared and circumstances of sharing
8. Data Security Measures: Description of technical and organizational measures to protect personal data
9. Data Retention: Periods for which different types of personal data are retained
10. Your Rights: Individual rights under Qatar law, including access, correction, and deletion rights
11. Contact Information: Details of the data protection officer or responsible department
12. Updates to This Notice: Process for updating the privacy notice and notifying of changes
1. International Data Transfers: Required if the company transfers data outside Qatar, detailing the legal basis and safeguards for such transfers
2. Specific Processing Activities: Needed for specific sectors like healthcare or financial services with unique data processing requirements
3. Children's Privacy: Required if the company collects or processes personal data of children
4. Cookie Policy: Necessary for companies operating websites that use cookies or similar tracking technologies
5. Employment Data Processing: Required for notices that cover employee data processing
6. CCTV and Monitoring: Needed if the company uses surveillance systems or monitoring technologies
7. Marketing Communications: Required if the company engages in direct marketing activities
1. Schedule 1: Categories of Personal Data: Detailed list of all personal data categories collected, organized by type and purpose
2. Schedule 2: Third Party Recipients: Comprehensive list of third parties with whom data is shared, including their categories and locations
3. Schedule 3: Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data
4. Schedule 4: Data Retention Schedule: Specific retention periods for different categories of personal data
5. Schedule 5: Subject Rights Request Procedures: Detailed procedures for handling data subject rights requests
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