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Security Guard Report Form

Security Guard Report Form Template for Singapore

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Key Requirements PROMPT example:

Security Guard Report Form

"I need a Security Guard Report Form for our commercial office building in Singapore CBD that includes specific sections for tailgating incidents and unauthorized access attempts, with integration to our digital access control system for logging entry violations."

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What is a Security Guard Report Form?

The Security Guard Report Form is a critical documentation tool used in Singapore's security industry, governed by the Private Security Industry Act. This form must be completed by security officers to document incidents, routine checks, and significant observations during their shifts. It serves multiple purposes including legal compliance, incident tracking, and operational documentation. The form is designed to capture essential information while adhering to Singapore's strict security industry regulations and data protection requirements. It provides a standardized format for reporting that can be used as evidence in investigations or legal proceedings.

What sections should be included in a Security Guard Report Form?

1. Report Header: Date, time, location, security officer details, shift information

2. Incident Details: Type of incident, time of occurrence, location details

3. Persons Involved: Details of all relevant parties (compliant with PDPA)

4. Actions Taken: Chronological record of security officer's response

5. Evidence/Attachments: Photos, CCTV footage references, physical evidence details

What sections are optional to include in a Security Guard Report Form?

1. Witness Statements: Additional section for recording statements from witnesses present during the incident

2. Medical Report Reference: Section for recording details of any medical attention provided during incidents involving injuries

3. Police Report Reference: Section for documenting police report numbers and officer details when law enforcement is involved

What schedules should be included in a Security Guard Report Form?

1. Incident Photos: Appendix containing photographic evidence of incident or damages

2. Site Map: Appendix showing location of incident marked on property layout

3. Supporting Documents: Appendix containing additional documentation such as CCTV logs and access records

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























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Industries

Private Security Industry Act (PSIA): Primary legislation governing security services in Singapore, establishing licensing requirements and operational standards for security guards and agencies

Security and Private Investigation Services Regulations: Detailed regulations under PSIA specifying operational requirements, training standards, and compliance obligations for security personnel

Police Force Act: Legislation defining the relationship between private security services and law enforcement, including reporting obligations to police

Workplace Safety and Health Act: Legislation ensuring safety standards in security operations and workplace environments

PLRD Guidelines: Police Licensing & Regulatory Department guidelines governing security operations and reporting requirements

Security Agencies Licensing Requirements: Specific licensing conditions and operational requirements for security agencies and their personnel

USE Guidelines: Union of Security Employees guidelines for professional standards and best practices in security operations

Personal Data Protection Act (PDPA): Legislation governing the collection, use, disclosure, and care of personal data in security reports and records

Employment Act: Labor law provisions affecting security guards' working conditions and reporting duties

Security Officers Rules: Specific rules under PSIA detailing security officers' duties, responsibilities, and reporting requirements

Chain of Custody Requirements: Documentation requirements for maintaining evidence integrity and incident report handling procedures

MOM Guidelines: Ministry of Manpower guidelines affecting workplace conditions and operational requirements for security personnel

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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