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The Business Letter Letter of Confirmation is a crucial document in U.S. business communications, designed to formalize and document verbal agreements, meeting outcomes, or business arrangements. It serves multiple purposes: creating a clear written record, preventing misunderstandings, and providing documentary evidence of business transactions or agreements. This document type is commonly used following business meetings, telephone conversations, or email exchanges to ensure all parties have the same understanding of what was agreed upon. Under U.S. business law, while not always legally binding in itself, it can serve as important evidence of the parties' intentions and agreements. The letter typically includes reference to prior communications, specific details of what is being confirmed, and any relevant terms or conditions. It's particularly valuable in complex business environments where clear documentation is essential for operational and legal purposes.

1. Letterhead: Company logo, name, address, and contact information of the sender

2. Date: Current date when the confirmation letter is written

3. Recipient Details: Full name, title, company name, and address of the recipient

4. Subject Line: Clear indication of the letter's purpose (e.g., 'Confirmation of [Specific Matter]')

5. Greeting: Professional salutation addressing the recipient

6. Reference to Prior Communication: Mention of relevant dates, meetings, or conversations being confirmed

7. Confirmation Details: Clear statement of what is being confirmed, including specific terms, agreements, or understandings

8. Next Steps: Any required actions, timeline, or implementation details

9. Closing Statement: Professional closing with any requests for acknowledgment if needed

10. Signature Block: Sender's name, title, and contact information