The Message of Acceptance is a crucial document in US contract formation, used when one party wishes to formally accept another party's offer. This document type is particularly important as it marks the point at which a legally binding contract is formed. The Message of Acceptance must clearly reference the original offer and explicitly state agreement to all terms without modification. Under US contract law, it's essential that the acceptance matches the offer exactly to create a valid contract. This document should be used whenever receiving a formal business offer that requires clear documentation of acceptance.
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1. Recipient Details: Full name and address of the party who made the offer
2. Reference to Original Offer: Clear identification of the offer being accepted, including date and reference numbers
3. Clear Statement of Acceptance: Unequivocal acceptance statement of all terms and conditions
4. Key Terms Confirmation: Restatement of critical terms being accepted (price, quantity, delivery, etc.)
5. Date of Acceptance: Clear statement of when acceptance is made
1. Timeline Confirmation: Use when specific performance dates are crucial to the agreement
2. Payment Terms Acknowledgment: Include when payment terms are complex or require specific confirmation
3. Conditions Precedent: Use when acceptance is subject to specific conditions being met
1. Copy of Original Offer: Reference document showing terms being accepted
2. Supporting Documentation: Any relevant certificates, licenses, or qualifications required by the offer
3. Authorization Evidence: Proof of authority to accept (if required)
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