The Proxy Authorization Letter is a crucial legal instrument used when an individual needs to delegate decision-making authority to another person. Common situations requiring this document include shareholder voting, medical decisions, or handling financial matters when the principal is unavailable. The document must comply with state-specific regulations and typically includes detailed information about both parties, the scope of authority granted, and the duration of the authorization. In the United States, requirements for validity may vary by state and purpose, with some situations requiring notarization or specific formatting.
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1. Principal Information: Full legal name, address, and contact details of the person granting proxy authority
2. Proxy Information: Full legal name, address, and contact details of the person receiving proxy authority
3. Scope of Authority: Clear description of the specific powers being granted and any limitations on the proxy's authority
4. Duration: Explicit statement of the time period for which the proxy authorization is valid
5. Execution: Signature block for principal, date, and notary requirements if applicable
1. Revocation Clause: Optional terms and conditions for revoking the proxy authorization before its expiration
2. Successor Proxy: Optional designation of an alternative proxy in case the primary proxy is unable to serve
3. Specific Instructions: Optional detailed guidance for specific situations or decisions the proxy may encounter
1. Identification Documents: Copies of principal's and proxy's government-issued identification documents
2. Authorization Forms: Any specific forms required by institutions where the proxy will be exercised
3. Notary Certificate: Notarial acknowledgment or certificate if required by state law
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Compliance Officer
Investment Manager
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