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Proxy Authorization Letter for the United States

Proxy Authorization Letter Template for United States

A Proxy Authorization Letter is a legal document used in the United States that grants specific powers to an individual (proxy) to act on behalf of another person (principal). The document must comply with state-specific requirements regarding format, witnessing, and notarization. It typically specifies the scope of authority, duration, and any limitations on the proxy's powers. This document serves as evidence of the proxy relationship and is commonly used in various contexts, from corporate voting to personal affairs management.

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Proxy Authorization Letter

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What is a Proxy Authorization Letter?

The Proxy Authorization Letter is a crucial legal instrument used when an individual needs to delegate decision-making authority to another person. Common situations requiring this document include shareholder voting, medical decisions, or handling financial matters when the principal is unavailable. The document must comply with state-specific regulations and typically includes detailed information about both parties, the scope of authority granted, and the duration of the authorization. In the United States, requirements for validity may vary by state and purpose, with some situations requiring notarization or specific formatting.

What sections should be included in a Proxy Authorization Letter?

1. Principal Information: Full legal name, address, and contact details of the person granting proxy authority

2. Proxy Information: Full legal name, address, and contact details of the person receiving proxy authority

3. Scope of Authority: Clear description of the specific powers being granted and any limitations on the proxy's authority

4. Duration: Explicit statement of the time period for which the proxy authorization is valid

5. Execution: Signature block for principal, date, and notary requirements if applicable

What sections are optional to include in a Proxy Authorization Letter?

1. Revocation Clause: Optional terms and conditions for revoking the proxy authorization before its expiration

2. Successor Proxy: Optional designation of an alternative proxy in case the primary proxy is unable to serve

3. Specific Instructions: Optional detailed guidance for specific situations or decisions the proxy may encounter

What schedules should be included in a Proxy Authorization Letter?

1. Identification Documents: Copies of principal's and proxy's government-issued identification documents

2. Authorization Forms: Any specific forms required by institutions where the proxy will be exercised

3. Notary Certificate: Notarial acknowledgment or certificate if required by state law

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶ÒõÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Sector

Banking

Cost

Free to use
Clauses












Relevant Industries

Financial Services

Healthcare

Corporate

Real Estate

Legal Services

Relevant Teams

Legal

Compliance

Corporate Governance

Administration

Risk Management

Relevant Roles

Corporate Secretary

Legal Counsel

Compliance Officer

Investment Manager

Healthcare Administrator

Industries

State-Specific Laws: Individual state regulations governing proxy authorizations, including requirements for notarization, witnesses, and specific rules regarding duration and scope of proxy authority

Agency Law: Legal framework including common law principles of agency, Restatement (Third) of Agency, and state-specific agency statutes that govern the relationship between principal and agent

Securities Laws: Regulations including Securities Exchange Act of 1934, state corporate laws, and SEC regulations regarding proxy voting, particularly relevant if the proxy relates to corporate matters

Power of Attorney Laws: Legal framework including the Uniform Power of Attorney Act (where adopted) and state-specific power of attorney statutes that govern delegation of authority

Notary Laws: State notary public laws, federal notary requirements, and remote notarization regulations that govern document authentication

Contract Law Basics: Fundamental contract law principles including requirements for valid contract formation, capacity to contract, and consideration requirements

Document Authentication: Legal requirements for document recognition and interstate recognition requirements ensuring the validity of the proxy authorization

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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