The Two Week Letter is a standard professional document used when an employee plans to voluntarily terminate their employment. While most U.S. states operate under at-will employment doctrine, meaning neither party is legally required to provide notice, giving two weeks' notice has become a professional norm. The letter typically includes the formal resignation statement, last working day, transition plans, and professional courtesies. It serves multiple purposes: documenting the resignation, maintaining professional relationships, and facilitating smooth transitions. This document is particularly important for HR records and can impact future employment references.
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1. Current Date: Formal date of notice submission at the top of the letter
2. Recipient Details: Manager/supervisor's name, title, and company details
3. Notice Statement: Clear and professional statement of intention to resign with two weeks' notice
4. Last Working Day: Specific date of final day of employment (typically 14 calendar days from notice date)
5. Gratitude: Professional acknowledgment of opportunities and experience gained during employment
6. Transition Plan: Brief outline of handover intentions and commitment to smooth transition
7. Contact Information: Future contact details for any follow-up needs
1. Reason for Departure: Brief, professional explanation of resignation reasons when appropriate to maintain good relations
2. Specific Project Status: Overview of current projects and their status for complex role transitions
3. Offer to Train: Specific offer to assist in training replacement or knowledge transfer
1. Project Status Report: Detailed list of ongoing projects, their current status, and key contacts
2. Handover Document: Comprehensive documentation of key responsibilities, processes, and important contacts
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