The Authorised Signatory Letter is a fundamental business document used in South Africa when companies need to formally delegate signing authority to specific individuals. This delegation is essential for operational efficiency and legal compliance, particularly in scenarios involving banking transactions, contract executions, or regulatory filings. The document must comply with South African legislation, including the Companies Act 71 of 2008 and relevant financial regulations. It typically specifies the scope of authority, duration, and any limitations, while also providing necessary verification details for third parties. The letter is crucial for risk management and corporate governance, ensuring that only properly authorized individuals can bind the company in business dealings.
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1. Letter Header: Company letterhead, date, reference number, and recipient details
2. Subject Line: Clear indication that this is an Authorization Letter for Signatory Powers
3. Authorization Declaration: Formal statement declaring the appointment of the authorized signatory
4. Authorized Person Details: Full name, ID/passport number, position, and contact details of the person being authorized
5. Scope of Authority: Specific powers and limitations of the signatory authority being granted
6. Duration of Authority: Period for which the authorization is valid, including start and end dates if applicable
7. Company Details: Full registered name, registration number, and address of the authorizing company
8. Authentication: Signature of company director(s) or existing authorized representative(s) granting the authority
1. Multiple Signatory Requirements: Section specifying if joint signatures are required and under what circumstances
2. Specific Transaction Details: Used when the authorization is for specific transactions or projects only
3. Regulatory Compliance Statement: Required when the authorization needs to comply with specific regulatory frameworks
4. Revocation Clause: Statement regarding the company's right to revoke the authority and the process for doing so
5. Specimen Signature: Include when required by banks or other institutions for verification purposes
1. Copy of Authorizing Resolution: Board or shareholder resolution authorizing the appointment of the signatory
2. Specimen Signature Form: Official specimen signature of the authorized person
3. Identity Documentation: Certified copies of ID/passport of the authorized person
4. Company Registration Documents: Relevant company registration documents proving the authority of the appointing party
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Corporate Services
Legal Services
Insurance
Real Estate
Manufacturing
Retail
Mining
Technology
Healthcare
Education
Government and Public Sector
Telecommunications
Import/Export
Construction
Relevant Teams
Legal
Finance
Compliance
Corporate Secretariat
Risk Management
Operations
Procurement
Treasury
Corporate Governance
Executive Office
Relevant Roles
Chief Executive Officer
Managing Director
Financial Director
Company Secretary
Legal Counsel
Chief Financial Officer
Department Head
Regional Manager
Branch Manager
Operations Director
Commercial Director
Treasury Manager
Procurement Manager
Contract Manager
Senior Executive
Board Member
Country Manager
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