The Disciplinary Letter of Concern is a crucial document in South African employment relations, typically used as an initial formal step in addressing workplace issues before proceeding to more serious disciplinary measures. It serves as a bridge between informal verbal warnings and formal written warnings, aligning with the principles of progressive discipline as outlined in South African labour legislation. This document should be used when an employee's conduct or performance requires formal attention but doesn't yet warrant a formal written warning. The letter documents specific concerns, sets clear expectations for improvement, and outlines consequences of non-compliance, while maintaining a constructive tone aimed at correction. It must comply with the Labour Relations Act 66 of 1995, the Employment Equity Act, and the Code of Good Practice on Dismissal, ensuring procedural fairness and proper documentation of the disciplinary process.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Letter Header: Company letterhead, date, employee details, and reference number
2. Subject Line: Clear identification as 'Letter of Concern - Disciplinary Matter'
3. Incident Details: Specific description of the concerning behavior or performance issue, including dates and instances
4. Impact Statement: Explanation of how the behavior affects the workplace, team, or company objectives
5. Expected Standards: Clear outline of the company's expectations and relevant policies
6. Required Improvements: Specific actions or changes required from the employee
7. Timeline: Timeframe for expected improvement and review period
8. Support Measures: Available resources and support to help employee improve
9. Consequences: Potential outcomes if improvement is not achieved
10. Closing: Signature block and acknowledgment section
1. Previous Discussions: Reference to prior verbal warnings or discussions - include if there have been previous informal interventions
2. Performance History: Brief overview of relevant past performance - include if the current issue is part of a pattern
3. Training Requirements: Specific training or development needs - include if additional training is part of the improvement plan
4. Union Representative Notice: Reference to union involvement rights - include if employee is unionized
5. Medical Accommodation: Reference to medical considerations - include if health issues are relevant to the performance concerns
1. Performance Improvement Plan: Detailed plan with specific goals and metrics for improvement
2. Relevant Policy Excerpts: Copies of specific company policies that have been violated or need to be followed
3. Incident Reports: Documented instances of the concerning behavior or performance issues
4. Meeting Notes: Records of previous discussions or counseling sessions related to the issue
Find the exact document you need
Formal Disciplinary Proceedings
A formal document for conducting disciplinary proceedings in South African workplaces, compliant with local labour laws and ensuring procedural fairness.
Download
Letter Inviting Employee To Disciplinary Meeting
A formal notice under South African labor law informing an employee of an upcoming disciplinary hearing, including allegations and procedural rights.
Download
Disciplinary Minutes
Official record of workplace disciplinary proceedings compliant with South African labor law requirements, documenting the hearing process and outcomes.
Download
Disciplinary Letter For Poor Performance
A formal disciplinary letter under South African labor law addressing employee performance issues and outlining required improvements and consequences.
Download
Dismissal Letter After Disciplinary Hearing
A formal termination letter under South African law confirming employment dismissal following a disciplinary hearing, including hearing outcomes and employee rights.
Download
Restaurant Disciplinary Action Form
A South African law-compliant disciplinary action form for documenting and addressing employee misconduct in restaurant and food service settings.
Download
Disciplinary Suspension Letter
A formal notification of employee suspension under South African labour law, outlining suspension terms, conditions, and duration pending investigation or disciplinary action.
Download
Disciplinary Letter
A formal notice of disciplinary action compliant with South African labor laws, detailing employee misconduct and consequences.
Download
Disciplinary Action Letter For Absenteeism
A formal disciplinary letter addressing employee absenteeism under South African labor law, documenting unauthorized absences and specifying corrective actions.
Download
Disciplinary Action Explanation Letter
A formal letter used in South African workplaces to document disciplinary actions and their outcomes, ensuring compliance with local labor laws and CCMA guidelines.
Download
Disciplinary Form
South African compliant disciplinary form for documenting workplace misconduct proceedings and outcomes in accordance with local labor laws.
Download
Pre Disciplinary Letter
A formal notice document used in South African workplaces to inform employees of alleged misconduct and summon them to a disciplinary hearing, complying with South African labour law requirements.
Download
Informal Disciplinary Letter
A South African workplace document providing an informal written warning to address minor misconduct or performance issues, compliant with local labor laws.
Download
Disciplinary Letter Of Concern
A formal written warning document under South African labour law that addresses workplace concerns while setting expectations for employee improvement.
Download
No Disciplinary Action Letter
A South African employment document confirming that no disciplinary action will be taken following a workplace investigation.
Download
Disciplinary Warning Letter
A formal written warning document issued to employees in South Africa for misconduct or policy violations, compliant with South African labour law.
Download
Termination Letter Due To Disciplinary Action
A formal employment termination letter following disciplinary action, compliant with South African labor law requirements and the Labour Relations Act.
Download
Disciplinary Notice To Employee
A formal notice to an employee regarding misconduct or performance issues, initiating disciplinary proceedings under South African labor law.
Download
Disciplinary Action Letter For Misbehaviour
A formal disciplinary document issued under South African labor law to address employee misconduct and implement corrective measures while ensuring compliance with legal requirements.
Download
Disciplinary Hearing Letter
A formal notice document under South African labor law that informs an employee of an upcoming disciplinary hearing, including allegations, hearing details, and employee rights.
Download
Disciplinary Appeal Letter
A formal document used in South African workplaces to appeal disciplinary decisions, complying with local labor laws and CCMA guidelines.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)